Executive Administrative Assistant

• Job Category A - Dutch Medical Clinics
• Employee Type Non-Exempt FT

Executive Administrative Assistant

The Executive Assistant to the CEO serves as a strategic partner to the Executive, supporting the oversight and coordination of 15 healthcare entities. This role is designed for a high-energy, detail-oriented professional who thrives in a fast-paced, ever-changing environment.

No two days will look the same. The ideal candidate embraces challenge, anticipates needs before they arise, and operates with a deep sense of ownership, discretion, and pride in supporting both leadership and the broader community Dutch Health Services serves. This role is critical in protecting the CEO’s time, ensuring operational alignment, and driving follow-through across key priorities.

• Serve as the primary gatekeeper of Amy’s calendar, ensuring alignment with top priorities
• Proactively schedule, confirm, and optimize meetings, travel, and events
• Maintain real-time calendar accuracy with clear agendas, locations, and prep materials
• Ensure appropriate balance between meetings, strategic work time, and personal commitments
• Anticipate scheduling conflicts and resolve proactively

• Prepare agendas, briefing documents, and materials in advance of meetings
• Attend meetings as needed to capture detailed, accurate notes
• Translate notes into clear action items, owners, and deadlines
• Track and follow up on action items to ensure execution and accountability
• Provide regular updates to Executive on priorities, deadlines, and outstanding tasks

• Act as a professional and polished first point of contact on behalf of the CEO, screen, prioritize, and respond to emails and communications as appropriate
• Draft, edit, and proofread correspondence with a high level of accuracy and tone alignment
• Communicate effectively with internal leaders, external partners, and community stakeholders

• Coordinate all aspects of travel including flights, accommodations, transportation, and itineraries
• Ensure seamless travel experiences with contingency planning as needed
• Prepare detailed travel itineraries with all confirmations and key information

• Assist in managing key initiatives across multiple healthcare entities
• Track progress on strategic priorities and ensure deadlines are met
• Organize and maintain digital files, systems, and documentation
• Support event planning, leadership meetings, and organizational initiatives

• Help coordinate community involvement, events, and outreach efforts
• Maintain strong, professional relationships with key stakeholders
• Represent the CEO and organization with professionalism and warmth.

• Extreme Attention to Detail – Nothing slips. You catch what others miss.
• Proactive Execution – You don’t wait for direction; you anticipate needs and act.
• High Energy & Adaptability – You thrive in a dynamic, fast-moving environment.
• Organizational Mastery – You bring order to complexity across people, projects, and priorities.
• Strong Communication Skills – Clear, professional, and polished in all interactions.
• Discretion & Confidentiality – Handles sensitive information with the highest integrity.
• Problem Solving – Resourceful and solutions-oriented with minimal oversight.
• Community Mindset – Genuinely cares about people and making an impact locally.
• Google Workspace / Microsoft Office Suite
• Calendar management tools (Google Calendar, Outlook)
• Zoom and virtual meeting platforms

• 3+ years of experience as an Executive Assistant or similar high-level support role
• Experience supporting senior leadership or multi-entity organizations preferred
• Proven ability to manage multiple priorities with accuracy and efficiency
• Strong references demonstrating reliability, professionalism, and trustworthiness

• Be able to sit or stand for extended periods of time