Bookkeeper​/Accounts Payable & Receivable Specialist; Admin Assistant

General Info

Job Title: Bookkeeper / Accounts Payable & Receivable Specialist (Admin Assistant)

Job Type: Full-Time

Location: Four Seasons Environmental, Inc.

- DSCC, Columbus, Ohio

Min. Yrs.

Experience:

Experience preferred

Pay: $32.82/hr. plus a $6.00 an hour fringe benefit

Hours: Monday to Friday: 7:00 am to 4:00 pm

Benefits: Medical Insurance, Dental Insurance, Life Insurance, Retirement Benefit, Disability Insurance, Holidays and Vacation

The Bookkeeper / Accounts Payable & Receivable Specialist is responsible for day-to-day financial transaction processing and recordkeeping to support management and budget tracking. This role focuses on accounts payable, accounts receivable, invoice processing, payment tracking, and financial coordination—not high-level accounting, tax preparation, or general ledger ownership. The position supports operational leadership by maintaining accurate financial records, monitoring budgets, and ensuring timely and compliant financial activity.

• Process vendor and supplier invoices in accordance with purchase orders, contracts, and company procedures
• Verify invoice accuracy, coding, approvals, and supporting documentation prior to submission for payment
• Track payment status, resolve invoice discrepancies, and communicate with vendors as needed
• Maintain organized and auditable AP files and records

• Prepare and submit client invoices in accordance with contract terms and billing schedules
• Track receivables, monitor aging reports, and follow up on outstanding payments
• Coordinate with internal stakeholders and clients to resolve billing questions or discrepancies
• Record payments and maintain accurate AR records

• Maintain accurate financial records for daily transactions
• Track expenses against budgets and flag variances or concerns to management
• Assist with cash flow tracking and basic financial summaries
• Support month-end close activities by preparing reconciliations and transaction summaries

• Prepare routine financial reports such as AP/AR summaries, budget tracking reports, etc.
• Maintain clear documentation to support audits, reviews, and internal controls
• Ensure financial records comply with company policies and contractual requirements

• Work closely with operations, project management, and leadership to support financial needs
• Provide financial data and backup documentation to the accounting department as requested
• Assist with special projects and process improvements related to billing, payments, and financial tracking

• Coordinate with Human Resources to support payroll-related processes, including timekeeping verification, labor allocation tracking, and employee status changes that impact pay or billing
• Assist with compiling and submitting payroll support documentation in accordance with company procedures and deadlines
• Track employee labor hours, leave usage, and related data for reconciliation with payroll and billing records
• Maintain organized payroll and HR-related financial documentation to support audits, compliance reviews, and internal controls
• Provide payroll- and labor-related financial data to corporate payroll, Human Resources, or management as requested
• Support HR compliance activities by assisting with documentation related to certified payroll, leave tracking, and contract-specific requirements

• High school diploma or equivalent required; associate degree in accounting, finance, or business preferred
• 3+ years of experience in bookkeeping, accounts payable, and accounts receivable
• Experience working with budgets, invoicing, and vendor management
• Experience in a project-based, operations, or service-oriented environment preferred

• Proficient in Microsoft Excel, Word, and Outlook (strong Excel skills required)
• Experience using accounting or bookkeeping software (e.g., Quick Books, Deltek, Sage, or similar)
• Comfortable working with numbers, reports, and financial data

• Strong attention to detail and accuracy
• Solid understanding of AP/AR processes…