Accounts Payable Manager

Accounts Payable Manager

The Accounts Payable Manager will be responsible for overseeing the company's accounts payable operations, ensuring the accurate and timely processing of invoices, payments, and expense reports. This role will manage day-to-day AP activities, maintain strong vendor relationships, and ensure compliance with company policies and financial controls. In addition, the Accounts Payable Manager will collaborate with finance and cross-functional teams to streamline processes, resolve discrepancies, and support efficient financial operations.

• Ensure the smooth day-to-day functioning of the Accounts Payable department, driving efficiency and accuracy in all processes.
• Spearhead the management of all non-payroll disbursements, including check runs, wire transfers, and ACH payments.
• Lead the annual 1099 filing process, maintaining the accuracy of the vendor master file for seamless reporting.
• Oversee the corporate credit card program and manage employee expense report processing.
• Achieve accurate and timely completion of Accounts Payable for month-end and year-end closing cycles.
• Implement and maintain robust internal controls to safeguard Accounts Payable and cash disbursement functions.
• Prepare and review journal entries for AP-related accounts, conduct reconciliations, manage discrepancies, and draft necessary schedules for audits or management.
• Collaborate with the Finance Applications team on potential system upgrades and integrations related to AP, expense reporting, and grant management systems.
• Develop and deliver training programs for internal staff to equip them with the necessary skills to navigate AP tasks effectively.
• Ensure all invoices are properly documented and approved before payment authorization.
• Proactively manage the Accounts Payable ledger to ensure payables are maintained within a 30-day timeframe.
• Provide accounting support to property managers and operations staff, addressing Accounts Payable inquiries and concerns to meet business needs.

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field (preferred) with a minimum of three years of accounting experience.
• A combination of relevant education, training, and experience may be considered for qualified candidates.
• Minimum of three years of progressively responsible Accounts Payable experience gained in a high-volume transaction environment utilizing a major accounting software system.
• Experience with a Concur Administrator role or similar expense reporting software is highly desirable.
• Strong understanding of Generally Accepted Accounting Principles (GAAP) and proficiency in accounting software applications.
• Demonstrated expertise in 1099, W-9, and W-8 reporting regulations and requirements.
• Proficiency in personal computer skills with advanced skills in Microsoft Excel.
• Excellent interpersonal and communication skills for fostering strong relationships with direct reports, team members, and both internal and external stakeholders.
• Strong analytical and problem-solving abilities for navigating challenges and identifying solutions.
• Meticulous attention to detail complemented by a strong work ethic, hands-on approach, and enthusiasm for collaborative teamwork.