Accounts Payable Admin

Job Description:

An Accounts Payable Administrator is responsible for accurately processing and auditing vendor invoices while ensuring compliance with company policies and internal controls. This role reviews and codes invoices, verifies approvals and purchase orders, and audits them for accuracy. They work closely with internal teams and external vendors to resolve billing discrepancies and payment inquiries. This person will approve invoices from $2,500 - $10,000 for fuel.

The position primarily reviews fuel and international audits. Attention to detail, strong communication skills, and the ability to thrive in a fast‑paced environment are key to success. This person will work alongside 7 other individuals. The team is willing and able to train upon hire.

• Process, review, and code vendor invoices to ensure accuracy and proper approvals
• Match invoices to purchase orders and resolve discrepancies with internal teams or vendors
• Prepare and execute payment runs (ACH, checks, wire transfers) in accordance with schedules
• Respond to vendor inquiries regarding invoice status and payment timing
• Maintain organized records of invoices, approvals, and payment documentation
• Support month‑end close activities and assist with audit requests as needed
• Ensure compliance with company policies, internal controls, and accounting standards

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• Must have 6 months - 2 years of Accounts Payable experience (can be from education)
• Proficiency in Excel
• Strong attention to detail
• Experience with data entry in a high volume space