Business Manager

About the Company

Steristat Cleaning Solutions is a Columbus-based commercial cleaning company operating across two divisions — construction cleaning and facility services — serving mid-size and large general contractors and commercial facility clients across central Ohio.

The company has entered a deliberate growth phase, with a focus on deepening existing client relationships, expanding our project pipeline, and building a management team capable of running the business at scale.

We are hiring a Business Manager to own the financial operations backbone of Steristat Cleaning Solutions. This is one of the most critical roles in the company.

In construction services, cash flow lives and dies on billing — and billing lives and dies on the person doing it. General contractors have complex billing requirements, and if invoices are not submitted correctly and followed up on relentlessly, payment gets delayed. We need someone who is organized enough to manage that complexity, assertive enough to push back professionally when a payment is being stalled, and sharp enough to learn what they do not already know.

This role also covers billing for our facility services division and owns payroll and financial administration across the company. If you want to own a function that has direct and measurable impact on the health of the business, this role was built for you.

• Submit construction invoices accurately and on time through GC billing portals — Procore, Textura, GCPay, Building Connected, and others
• Learn and manage AIA payment application processes (G702/G703) — experience is a plus, but we will train the right person
• Manage schedule of values, change order tracking, and application updates throughout each project
• Track and manage lien waivers — conditional and unconditional — with precision
• Follow up on outstanding payments proactively — know when a PM is stalling and address it directly
• Maintain professional relationships with GC accounting contacts while holding them accountable to payment terms
• Flag payment delays, disputes, or compliance issues to CEO immediately

• Create and send all invoices for nightly cleaning and facility services accounts
• Submit invoices via customer portals as required
• Track invoice status and manage collections follow-up across all accounts
• Coordinate with the Ops & Customer Success Manager on billing accuracy and job completion

• Process bi‑weekly payroll for all employees across both divisions
• Handle certified payroll requirements for Davis‑Bacon prevailing wage jobs — full compliance ownership
• Verify payroll hours from Busy Busy match billing records and the hour board
• Manage payroll tax submissions, W2 and 1099 documentation
• Ohio Sales Tax review and payment (monthly)
• BWC and insurance payments

• Own Quick Books Online — chart of accounts, reconciliations, and reporting
• Reconcile bank accounts minimum 2x per week
• Reconcile credit card statements with receipts; ensure all billable expenses are invoiced
• Coordinate with external accountant on quarterly and annual reporting
• Provide weekly AR/AP summary and monthly P&L by division to CEO

• Strong organizational discipline — you track everything, meet every deadline, and nothing slips
• Comfortable following up on outstanding payments and pushing back on slow‑paying clients — professionally but firmly
• Experience in a billing, AR, or financial operations role — construction experience is a strong plus but not required
• Familiarity with GC billing portals — Procore, Textura, GCPay, or similar — or the ability to learn them quickly
• Comfortable owning a function independently — you do not need to be managed on this
• Proficient in Quick Books Online or comparable accounting software

• AIA payment application experience (G702/G703)
• Davis‑Bacon / certified payroll experience
• Lien waiver management experience
• Background at a specialty subcontractor, construction services firm, or GC billing department
• Experience with Ohio‑specific compliance requirements (BWC, sales tax, etc.)
• Payroll processing experience