Project Administrator

Must Haves

• 2–5 years of experience in project administration, controls, or accounting.
• Exceptional attention to detail — accuracy is non-negotiable in this role.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook);
  Procore or MS Project a plus.
• Experience with financial tracking, forecasting, or project reporting preferred.
• Excellent written and verbal communication skills.
• Bachelor’s degree in Business, Accounting, Legal, Construction Management preferred.

• Support Project Managers and Engineers by keeping schedules, budgets, and documentation accurate and up to date.
• Take ownership of project controls: forecasting, cost tracking, invoicing, and reporting.
• Ensure every project document — from contracts to meeting minutes — is timely, accurate, and properly distributed.
• Coordinate project meetings, track action items, and follow up until they’re complete.
• Manage project financials: prepare invoices, track vendor payments, and support monthly accounting.
• Be the “go-to” person for detail, organization, and accountability within the project team.
• Attention to detail to ensure that all project documentation is updated regularly.
• Excellent written and verbal skills.
• Agility... able and willing to take on new tasks as needed and take ownership.
• Ability and willingness to actually get things done.
• Attention to detail and financial acumen – ability to track and forecast project costs.
• Creativity and resourcefulness.
• Agility and ability to manage multiple concurrent projects / responsibilities.
• Self-driven team player.