Accounting Specialist

For over 25 years, Environmental Comfort has designed and delivered Engineered HVAC Solutions, LEED & USGBC Projects, Laboratory Environments, Data Center Cooling Solutions, Commercial HVAC, Institutional HVAC, Natatorium HVAC, Industrial Process & HVAC, and more.

Department: Finance & Accounting

Reports to: Assistant Controller

Employment type: Full-time

Position summary

Environmental Comfort is building out its accounting team following the February 2026 acquisition by Meriton and is adding an Accounting Specialist to own the day-to-day accounts receivable and accounts payable functions across Environmental Comfort and Mid Ohio. This role processes AR and AP transactions in Net Suite or similar/equivalent ERP — customer invoicing and cash application on the receivable side, vendor bill entry and payment support on the payable side — and provides depth and dependable coverage alongside the existing AP/AR team member who supports Mid Ohio.

This is a hands‑on transactional role for someone who is comfortable in a Net Suite or similar/equivalent ERP environment, understands the accounting behind the entries they post, and can keep customer and vendor accounts clean and reconciled through a busy post‑acquisition integration. The right person is detail‑driven, deadline‑oriented, and ready to help standardize and document AR/AP processes as the team matures.

Accounts receivable

• Create and issue customer invoices in Net Suite or similar/equivalent ERP against sales orders/projects, using the correct entity template and coding.
• Apply customer payments and deposits accurately and on time, and keep unapplied/on‑account items cleared.
• Maintain the AR aging — monitor past‑due balances, issue customer statements, and support collections follow‑up.
• Research and resolve billing discrepancies, short‑pays, and disputes in coordination with sales and project teams.
• Maintain customer master records in Net Suite or similar/equivalent ERP (billing contacts, terms, remittance details).

Accounts payable

• Enter vendor bills in Net Suite or similar/equivalent ERP accurately and on time, matching to purchase orders and item/expense detail and applying the correct GL account, department, and subsidiary coding.
• Perform PO → receipt → bill matching and resolve discrepancies with purchasing and project teams before posting.
• Apply correct sales/use tax treatment on vendor bills, including Ohio ship‑to rules and nexus considerations, and flag exceptions for review.
• Prepare payment runs (ACH, check, and card) for review and approval, ensuring proper authorization and supporting documentation for each disbursement.
• Reconcile vendor statements monthly, resolve discrepancies, and manage aged or disputed items.
• Maintain vendor master records in Net Suite or similar/equivalent ERP — W‑9s, remittance details, payment terms — and support annual 1099 preparation.
• Own the AR/AP inbox and correspondence, responding to customer and vendor inquiries promptly and professionally.

Month‑end close and reconciliation

• Support the AR and AP portions of the monthly close: received‑not‑billed accruals, AR/AP aging review, and clearing/suspense account cleanup.
• Reconcile AR and AP subledgers to the general ledger and assist with related balance‑sheet account reconciliations.
• Assist with expense/card administration in Ramp and its reconciliation to Net Suite or similar/equivalent ERP.

Process, controls, and documentation

• Follow and help refine documented AR/AP standard operating procedures, contributing to versioned process documentation as workflows are standardized across EC and MO.
• Respect segregation‑of‑duties and internal‑control requirements, keeping transaction processing appropriately separated from approval and system‑administration functions.
• Provide backup coverage for AR/AP functions supporting Mid Ohio and cross‑train to ensure continuity during PTO.

• Hands‑on Net Suite or similar/equivalent ERP experience — entering transactions, running searches/reports, and working within a multi‑subsidiary environment.
• Prior accounts receivable, accounts payable, or general accounting experience in a business…