Accounts Payable​/Accounts Receivable Specialist

Role & responsibilities:

• Thoroughly verify the accuracy of all vendor invoices (amounts, coding, supporting documentation, and approvals) before processing.
• Process and issue payments to vendors accurately and on schedule.
• Enter credit card receipts into the property management accounting system and correctly allocate expenses to the appropriate projects or cost centers.
• Prepare and distribute monthly income statements.
• Maintain and update the annual budget; generate and analyze variance reports.
• Compile and provide complete, organized information and supporting documents to the CPA in a timely manner.
• Coordinate closely with the Property Operations Lead and Owner on financial matters, payment priorities, and reporting needs.

• Exceptional attention to detail Ability to catch discrepancies, coding errors, missing documentation, or inconsistencies before they impact the books or payments.
• Strong follow-up skills. Proactively track open invoices, pending approvals, outstanding vendor questions, credit card allocations, and reporting deadlines until fully resolved.
• Clear and professional communication.

Ability to interact effectively (in writing and verbally) with vendors, the Property Operations Lead, the Owner, and the external accountant while keeping all parties informed and aligned.

• High integrity and discretion when handling confidential financial information.
• Comfort working independently while remaining responsive to team needs.
• Proficiency with accounting software and Microsoft Excel (or equivalent tools).

This role is ideal for someone who takes pride in clean, accurate books and enjoys being the reliable financial link between day-to-day operations and ownership.