Project Accountant

Position Summary

The Project Accountant – National Accounts is an accounting professional responsible for overseeing and executing accounting and billing functions supporting the Logistics Department and National Accounts portfolio. This role partners closely with Regional Accounting leadership and cross-functional teams to ensure accurate financial processing, compliance with corporate policies, and timely reporting. The position plays a key role in maintaining the financial integrity of logistics operations and national account billing through invoice processing, reconciliations, accruals, customer billing, and accounts receivable coordination.

The role operates with a high degree of independence while supporting strategic and operational objectives at the corporate level.

• Collaborate with the Regional Director of Accounting – Logistics & National Accounts to review job packets for accuracy and completeness prior to customer billing.
• Prepare, invoice, and reconcile national accounts storage activity at month-end.
• Process and reconcile logistics billing, including AIA invoices.
• Review, track, and process lien waivers and releases.
• Ensure consistency and accuracy between D365 billing and customer portal invoicing.
• Interface with Logistics team regarding purchasing documentation and accuracy of vendor invoices.
• Partner with the Regional Accounting Director and Corporate Accounts Payable to ensure accurate and timely processing of vendor invoices.
• Review, validate, and submit vendor invoices to Corporate AP for payment in accordance with established timelines.
• Maintain and track all customer damage documentation, including payments, release forms, and status updates.
• rack all customer damages paperwork including, payment, releases and status.
• Coordinate new vendor setup, including collection of required documentation, MEI credit approvals, insurance verification, and 1099-MISC compliance.
• Reconcile and maintain employee credit card transactions and supporting documentation in accordance with corporate policies.
• Research, communicate, and resolve vendor discrepancies proactively.
• Ensure accurate GL coding, location assignment, and documentation of adjustments.
• Monitor, track, and resolve open purchase orders in compliance with corporate purchasing policies and procedures.
• Highlight any trends to leadership that may lead to cost savings.

• Collaborate with the Regional Director of Accounting – Logistics & National Accounts to review job packets for accuracy and completeness prior to customer billing.
• Prepare, invoice, and reconcile national accounts storage activity at month-end.
• Process and reconcile logistics billing, including AIA invoices.
• Review, track, and process lien waivers and releases.
• Ensure consistency and accuracy between D365 billing and customer portal invoicing.
• Interface with Logistics team regarding purchasing documentation and accuracy of vendor invoices.
• Partner with the Regional Accounting Director and Corporate Accounts Payable to ensure accurate and timely processing of vendor invoices.
• Review, validate, and submit vendor invoices to Corporate AP for payment in accordance with established timelines.
• Maintain and track all customer damage documentation, including payments, release forms, and status updates.
• rack all customer damages paperwork including, payment, releases and status.
• Coordinate new vendor setup, including collection of required documentation, MEI credit approvals, insurance verification, and 1099-MISC compliance.
• Reconcile and maintain employee credit card transactions and supporting documentation in accordance with corporate policies.
• Research, communicate,…