Administrative Assistant - Surgery

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Administrative Assistant 2 - Surgery
Department:
Medicine | Surgery Administration

Administrative Assistant 2 to function as an Administrative Coordinator within the Division of General GI Surgery & Colon & Rectal Surgery in the Department of Surgery; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics;

detects and resolves day to day issues; conveys directives and instructions; researches, gathers, and summarizes information and data to aid research program leaders in decision‑making and strategic planning; independently composes correspondence and finalizes draft copies of correspondence; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations;

assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV and tracks CME documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned; coordinates administrative needs of the program;

assists with recruitment of faculty and staff; provides office support services related to scheduling, IHIS; coordinating and facilitating patient care; serves as back‑up secretary for other physician offices as needed.

High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. 2‑4 years of relevant experience preferred.

Location:

University Hospital – Doan Hall (0089)
Position Type:
Regular
Scheduled

Hours:

40
Shift: First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post‑offer process.

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The university is an equal opportunity employer, including veterans and disability.

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