Administrative Assistant - Surgery

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Job Title: Administrative Assistant 2 - Surgery

Department: Medicine | Surgery Administration

Role

Summary:

Administrative Assistant 2 to function as an Administrative Coordinator within the Division of General GI Surgery & Colon & Rectal Surgery in the Department of Surgery; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics;

detects and resolves day to day issues; conveys directives and instructions; researches, gathers, and summarizes information and data to aid research program leaders in decision‑making and strategic planning; independently composes correspondence and finalizes draft copies of correspondence; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations;

assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned;

coordinates administrative needs of the program; assists with recruitment of faculty and staff; provides office support services related to scheduling, IHIS; coordinating and facilitating patient care; serves as back‑up secretary for other physician offices as needed.

Minimum Education/Experience Required

High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. 2‑4 years of relevant experience preferred.

Additional Information

Location: University Hospital - Doan Hall (0089)

Position Type: Regular

Scheduled

Hours:

40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post‑offer process.

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The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion;

treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.