Administrative Assistant - Commercial Development

EMH&T is searching for a highly skilled

Administrative Assistant to support our Development II, Commercial Design team located in Columbus, OH.

The Development II team works on exciting land-site development commercial, industrial and data-center projects primarily in central Ohio. As the Administrative Assistant, you will support project teams by attending staff meetings, maintaining work-in-progress records, updating employee schedules, and coordinating or assisting with project-related submittals.

• Prepare and format proposals, memos, transmittals, and electronic document submittals.
• Track active proposals including change orders on existing projects.
• Set up new projects in Deltek Vantagepoint and maintenance of invoices and documentation.
• Schedule and organize meetings through Outlook, arrange conference room setups, record meeting minutes for various managers, and participate in training sessions.
• Review and process employee expense reports and support client invoicing activities to ensure accuracy, completeness, and timely submission.
• Maintenance of electronic filing systems.
• Coordinate mail, courier, and UPS shipments, including occasional hand-delivery of plan sets or sensitive materials.
• Provide front-desk coverage in the receptionist’s absence.
• Support division-wide team-building and philanthropic activities.

• Excellent organizational and administrative skills.
• Technical and software proficiency:
  Experience using Microsoft Office suite (Word, Excel, Outlook, and Power Point) and PDF editor.
• Document control and quality assurance:
  Tracking submittals and other project documents; and following compliance standards for documents.
• Attention to detail: ensuring accuracy in data entry, catching formatting errors and missing information.
• Time management and prioritization: handling multiple projects, knowing when to elevate issues, and working efficiently in a deadline-driven environment.
• Professionalism and reliability: maintaining confidentiality, representing the firm well with client interactions, and consistent follow-through and accountability.
• Basic mathematical skills, e.g. averages, percentages.
• Excellent professional oral and written communication.
• Team focused with excellent interpersonal abilities.

• Minimum of 7 years experience in an administrative role in a business setting with experience reporting to a senior level position.
• Proficiency with entire Microsoft office suite as well as PDF software.

EMH&T offers a generous benefit package to all full-time employees that includes medical, dental, vision, pharmacy, medical & dependent care FSAs, paid vacation, sick and personal leaves, paid community service time off, paid parental leave, 401(k) with match, company paid life insurance, a wellness reimbursement, an employee recognition program, an employee assistance program that includes legal and identify theft services. Annually, based on yearend business results, an employee’s eligibility for a merit increase and/or bonus is reviewed taking into account the individual’s performance and contributions.