Office Coordinator & Executive Assistant

Who We Are

Breakaway Group is a premier entertainment and music festival multimedia company producing the largest independent touring music festival in North America, spanning 13 cities over 9 months. With a focus on underserved markets, Breakaway delivers a premium two-day EDM/Pop festival experience — featuring an ever-evolving lineup of top artists — directly to where fans live, work, and play.

Breakaway is seeking a highly organized and proactive Office Coordinator & Executive Assistant to serve as a central operational partner within our Columbus headquarters. This role is a true hybrid position, balancing hands‑on office operations with executive support for company leadership.

You will be responsible for maintaining a high‑functioning workplace environment while also helping leadership stay organized, prepared, and efficient in a fast‑moving company. You will keep the office running smoothly while supporting leadership with scheduling, logistics, and day‑to‑day administrative needs.

The ideal candidate is detail‑oriented, resourceful, and anticipates needs before they arise. This role is best suited for someone who enjoys ownership, structure‑building, and being a reliable point of coordination across teams.

This is an in‑office role based in Columbus, Ohio. Candidates must be local or willing to relocate.

• Manage daily operations and organization of the Columbus office
• Maintain office supplies, equipment, kitchen, and inventory
• Distribute and route physical mail, scan and forward documents, and coordinate check deposits
• Maintain and manage employee office parking passes
• Issue office keys and assist with access for employees, visitors, and contractors
• Perform light daily tidying and coordinate cleaning services and maintenance vendors
• Coordinate office vendors, building management, and service providers
• Welcome and assist office visitors and guests
• Prepare meeting rooms and reset shared spaces after meetings
• Coordinate occasional catering, meals, and meeting materials
• Manage general office environment (workspace setup, TVs, music, and shared areas)
• Support employee onboarding logistics and workspace setup
• Maintain shared resources and internal documentation
• Assist with office improvements, furniture orders, and workspace projects
• Occasionally adjust in‑office schedule to support meetings, guests, or office projects outside standard office days

• Provide day‑to‑day administrative support to the Co‑Founder and in‑office leadership team
• Manage calendars, scheduling, and meeting coordination
• Coordinate travel arrangements and maintain itineraries
• Serve as a point of contact for internal and external coordination related to leadership
• Prepare agendas, presentations, and meeting materials
• Track follow‑ups and action items
• Screen and prioritize incoming requests and communications
• Assist with expense tracking, invoices, and administrative reporting
• Support logistics for leadership meetings and company initiatives
• Maintain confidential files, records, and documentation
• Assist with occasional administrative tasks and local errands for the Co‑Founder as needed

• 1–3+ years of experience in administrative support, operations coordination, or office management
• Located in or willing to relocate to Columbus, Ohio
• Experience supporting leadership or executives in a professional environment
• Strong organizational and time‑management skills
• Ability to manage multiple priorities in a fast‑paced environment
• Clear written and verbal communication skills
• High attention to detail and strong follow‑through
• Comfortable handling confidential information
• Proactive problem‑solver who takes initiative
• Experience coordinating travel logistics and scheduling
• Proficiency in Google Workspace and Microsoft Office
• Experience in entertainment, events, agency, or startup environments is a plus
• Positive attitude and team‑first mindset

• Flexible work environment
• Comprehensive medical, dental, and vision insurance
• 401(k) plan with employer matching
• Paid Vacation Plans