Executive Administrative Assistant

As a team member in Finance at Nationwide, a Fortune 100 company with nearly $70 billion in annual sales, the opportunities are endless! Let Nationwide help create your career journey! At Nationwide® ‘on your side’ goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

This position will support CFOs within Nationwide Financial, Finance team.

This role does not qualify for employer sponsored work authorization. Nationwide does not participate in the STEM OPT extension program.

It is our intention to fill this role in Columbus, OH. The hired associate must reside within 35 miles of One Nationwide Plaza, Columbus OH, 43215.

This position will be hired on a Success Flex basis. You will be required to come into the office two days per week, according to the department's current schedule.

Internal Compensation Grade: D4

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

• Focus on both daily and longer‑range calendar for multiple leaders and teams. Manage leader’s personal calendar as directed.
• Coordinate travel plans for leader(s) and team and make mid‑trip changes quickly when required.
• Compile information for reports and presentations.
• Screen communications for action items and due dates, bringing key items to the leader’s attention. Initiate necessary actions, e.g., follow‑ups, prioritizations, action required, etc. Draft responses for executive review, implementing their style into all communications. Rarely seek guidance on email replies.
• Provide assistance with office procedures or processes that help the team be more productive and efficient.
• Monitor departmental expenses, process expense reports in a timely manner and monitor expense reports submitted by executive and staff for accurate reporting.
• Manage budget for meeting planning. Conduct quality checks on invoices/accounts payable. Input travel expense and other expenses for payment; review and pass to office budget coordinator.
• Keep current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• May participate in special projects as assigned.

May perform other responsibilities as assigned.

Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an individual contributor role.

Education: High school, vocational or technical business school studies in secretarial science; some undergraduate‑level coursework beneficial.

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

Experience: Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable.

Knowledge, Abilities and

Skills:

Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffi…