Executive Admin Assistant

If you’re passionate about becoming a Nationwide associate and believe you have the potential to be something great, let’s talk. At Nationwide, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

Are you ready to take on a dynamic role supporting two of NF Marketing’s growing business organizations—Retirement
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* What We’re Looking For:

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* ** Organizational Guru:
** Your organizational skills are top-notch, and you can handle disruptions and reprioritizations with ease.
* ** People Person:
** You have exceptional interpersonal skills and can communicate effectively with everyone.
* ** Tech Enthusiast:
** You’re proficient with MS Office (Teams, Planner, Outlook, Word, Excel, PowerPoint, etc.) and embrace new technologies.
* ** Team Player:
** Whether working independently or as part of a team, you foster strong relationships and partnerships, especially in a hybrid work environment.
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* What You’ll Do:

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* ** Provide high-level administrative support to 2 VP’s and 2 AVP’s**, managing sensitive information with professionalism and discretion.
* ** Own complex calendar management**, including scheduling, prioritization, and coordination of meetings across multiple stakeholders and time zones.
* ** Coordinate travel logistics**, such as booking flights, hotels, transportation, and preparing detailed itineraries.
* ** Assist with budgeting activities**, including expense tracking, invoice processing, and supporting departmental budget reviews.
* ** Help orchestrate daily operations**, ensuring leaders and teams have what they need to stay aligned and productive.
* ** Be the backbone of our operations**, anticipating needs, removing obstacles, and ensuring everything runs smoothly.
* Be part of a team that values creativity, collaboration, and excellence.
* Contribute to meaningful work within a growing and impactful organization.
** Job Description Summary
** As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.
****** Job Description
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* Key Responsibilities:

*** Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed.
* Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
* Compiles information for reports and presentations.
* Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
* Provides assistance with office procedures or processes that help the team be more productive and efficient.
* Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
* Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
* Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
* May participate in special projects as assigned.

May perform other responsibilities as assigned.
** Reporting Relationships:
** Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an individual contributor role.
** Typical Skills and Experiences:
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* Education:

** High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
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