Hybrid Executive Assistant

Position summary

The Executive Assistant provides a wide variety of executive level administrative support to high-level senior professionals within a firm, office and/or client, which may include tasks such as calendar and phone management, travel bookings, expense reports, and any additional administrative job tasks as assigned. The Executive Assistant will be a proven subject matter expert that will provide white glove executive support to assigned professionals.

Location:

Columbus, OH

Schedule:

Mon-Fri; 8:30am - 5:30pm EST

Pay: $30.75 - $31.50/hour

Benefits:

* Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)

* 401k Retirement Savings Plan Including Employer Match

* Paid Time Off (PTO)

* Life Insurance

* Paid Parental Leave

* Short-term & Long-term Disability

* Healthcare & Dependent Care Flexible Spending Accounts

* Domestic Partner Coverage

* Commuter Benefits

* Legal Assistance

* Employee Assistance Program (EAP)

* Access to free on-site Gym

* Onsite Café

* Company Provided Parking

* Additional Employee Perks and Discounts

* Job duties

(
* denotes an "essential function")

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* Utilize appropriate logs and/or tracking software for all administrative support work

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* Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle

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* Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing documents for communications/memos/presentations, data entry for expenses/time/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge), content/asset management, records or other research, high volume mail support

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* Use established procedures, standards and formats to complete administrative requests to client satisfaction

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* Communicate with team members, lead, supervisor or client on job or deadline concerns

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* Meet contracted deadlines for service delivery to our clients

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* Troubleshoot basic software or hardware problems

■ Help to foster a proactive environment of continuous service enhancement and relationship building with the client

■ Perform quality assurance on work of others, as requested

■ Adhere to Williams Lea policies, in addition to client policies

■ Use equipment and supplies in a cost efficient manner

Job qualifications

* Associate degree or advanced degree preferred. Commensurate experience may be considered in lieu of education, based upon candidate's overall employment history

* 5+ years' experience supporting at the executive level in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more. Formal education and/or training may be considered in lieu of experience

* Excellent calendar management experience and skills, including the coordination of complex executive meetings

* Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client

* Familiar with other software programs for providing administrative support

* Previous experience scheduling travel arrangement strongly preferred.

* Previous experience providing administrative support at the executive level preferred

* Ability to interact well with all levels of management

* Able to be trusted with highly sensitive and confidential information and handle with professionalism and discretion

* Strong attention to detail; able to work on multiple projects simultaneously with little to no errors

* Must have excellent organizational skills

* Must be able to meet deadlines and complete all projects in a timely manner and maintain professionalism and composure when working with immediate deadlines

* Able to exercise good judgment to make decisions that conform to business needs and policy

* Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level

* Ability to effectively work independently with strong decision-making abilities with minimal supervision as…