Administrative Assistant -Hematalogy

Responsibilities

Administrative Assistant within the Division of Hematology in the Department of Internal Medicine who performs a variety of administrative tasks for assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records;

makes national and international travel and lodging arrangements; collects receipts, prepares requests for and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation;

answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Per Classified Civil Service Specs or equivalent combination of education and experience.

Not Indicated or equivalent combination of education and experience.

Per CCS Specifications, six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours coursework) in office practices and procedures; six months experience (600 hours coursework) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post–offer process.

The university is an equal opportunity employer, including veterans and disability.