Confidential Administrative Assistant, Ventures II

Administrative Assistant - Ventures II

Educational Service Center of Central Ohio (ESCCO), Columbus, Ohio.
Job : 5726790.
Final date to receive applications: Posted until filled.
Posted: May 20, 2026.
Starting Date: Immediately.

• High school diploma and a satisfactory pre‑employment skill test score.
• Post‑secondary secretarial or office management training is desirable.
• Meets all mandated health requirements.
• Documentation of a clear criminal record.
• Complies with drug‑free workplace rules and board policies.
• Strong organizational, planning, and project management skills.
• Proficient in oral and written communication skills.
• Ability to compute mathematical data accurately.
• Multitasking ability and strong diplomacy skills.
• Proficient in office protocol and the use of information technology systems.
• Proficient in data entry, spelling, proofreading, and correct use of grammar.
• Proficient in the use of office and management information software.
• Congenial telephone etiquette and experience operating a multi‑line system.
• Valid driver’s license and reliable vehicle may be required.

Serve as a confidential administrative assistant to the assigned administrator and provide support services necessary for the effective delivery of administrative services.

• Perform administrative support duties that facilitate effective administrative operations.
• Use independent judgment and take the initiative to perform tasks independently.
• Identify and implement procedures that improve productivity.
• Organize and maintain a functional filing system that ensures the safe retention and efficient retrieval of office records.
• Uphold board policies, follow administrative guidelines, and comply with federal and state laws.
• Ensure paperwork is accurate, all timelines and deadlines are met, strictly adhere to HIPAA and FERPA, respect personal privacy, and maintain confidentiality of privileged information.
• Promote a favorable image of the service center and support community/school partnerships that enhance operational effectiveness.
• Answer the telephone, direct calls based on inquiry, and deliver messages.
• Maintain an office calendar and schedule appointments as directed.
• Acknowledge visitors, determine the reason for their visit, and answer questions.
• Verify appointments and direct visitors to the appropriate person or office.
• Keep current with program, policy, and procedure changes and inform staff of relevant issues.
• Use a computer to prepare and process information (input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.).
• Verify the accuracy of database information as directed.
• Compose and type routine correspondence, memos, notes, forms, etc.
• Collect, compile, edit, and type statistical data and reports as directed.
• Use photocopying, duplicating equipment, and computer printers to produce documents; fix minor equipment malfunctions and seek repairs when needed.
• Maintain office transaction records (petty cash, receipts, contributions, etc.).
• Process mail and faxes (incoming, outgoing, and interoffice).
• Type, duplicate, assemble, and process routine and special mailings.
• Help gather information and type grant/foundation proposals as directed.
• Assist with committee assignments and/or special projects as directed.
• Prepare purchase orders as directed and maintain procurement information (transmittal letters, contracts, confirmations, warrants, price agreements, etc.).
• Monitor and reorder office supplies to maintain reliable service levels.
• Maintain forms related to administrative guidelines/procedures and program functions.
• Keep files and supplies properly stored to maintain an orderly office.
• Periodically discard archived records as directed, following the records retention and disposal schedule adopted by the board.
• Take precautions to ensure staff/student safety and work with staff to eliminate unacceptable behavior.
• Report evidence of suspected child abuse and neglect as required by law.
• Keep current with advances in office technology.
• Update office procedures.
• Cross‑train with other support staff as directed and offer assistance when needed.
• Participate in staff meetings and…