Ergon Asphalt and Emulsions - Office Administrator; Part-Time

Position Summary

The Part-Time Office Administrator supports the day-to-day administrative and operational functions of Pavement Management Group (PMG). This role ensures the office runs smoothly by managing administrative tasks, coordinating internal processes, and supporting team members across departments.

This position plays a key role in maintaining organization, improving efficiency, and enabling PMG teams to focus on delivering high-quality services and client outcomes.

• Manage general office administrative tasks, including filing, document organization, and recordkeeping
• Prepare and format reports, presentations, and internal documents
• Maintain accurate and organized records across projects and departments

• Support scheduling of meetings, internal coordination, and calendar management
• Assist with office logistics, supplies, and day-to-day operational needs
• Serve as a point of contact for general office inquiries

• Provide administrative support to operations, sales, and leadership teams
• Assist with internal communication and coordination across departments
• Help track tasks, deadlines, and follow-ups to ensure efficient workflow

• Assist with data entry, document preparation, and maintaining organized project files
• Support tracking of project documentation and compliance requirements
• Ensure accuracy and consistency in administrative and project-related records

• Help maintain and improve administrative processes and workflows
• Support onboarding documentation and administrative aspects of new hires if needed
• Identify opportunities to improve organization, efficiency, and consistency

• Assist with coordination of meetings, events, or training sessions
• Prepare materials and support logistics for internal or external events

• High school diploma or equivalent required
• Associate's or bachelor's degree in business, administration, or related field preferred

• 1–3 years of experience in administrative, office support, or coordination roles preferred

• Strong organizational and time management skills
• Attention to detail and accuracy
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Clear written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively

• Organization and Attention to Detail
• Communication and Professionalism
• Reliability and Accountability
• Flexibility and Adaptability
• Collaboration and Team Support

• Part-time schedule with flexible hours based on business needs
• Office-based or hybrid work environment
• Primarily desk and computer-based work

The Part-Time Office Administrator plays an important role in supporting PMG's daily operations by ensuring administrative efficiency and organizational consistency. This position helps enable teams to operate effectively, contributing to overall productivity and success across the organization.