Administrative Professional

Job Description

Administrative Professional 1 in Franklin County, located within the Field Services Warrant Section of the Division of Parole & Community Services (DPCS). The role supports clerical operations and warrants under the agency’s mission “To reduce recidivism among those we touch.”

• First Shift (8:00 AM – 4:00 PM)
• Sunday through Saturday with Thursday/Friday off

• Work under general supervision and maintain knowledge of clerical functions and office procedures.
• Oversee warrants, detainers and extradition operations for the Adult Parole Authority’s Field Services Section.
• Operate LEADS terminal, NCIC computer, OCN, OHLEG, and BCI&I terminal to compile and generate reports from technical, legal, statistical, and confidential material.
• Follow LEADS protocols to validate warrants entered by OSHP, perform second checks, and add missing information.
• Enter confidential criminal offense data and retrieve data and reports from computer systems.
• Evaluate available records, create and maintain files and reports, and retrieve materials.
• Work with the Ohio State Highway Patrol Communication Center to maintain warrant files.
• Communicate information to staff regarding protection order and detainer notifications.
• Maintain inventory, verify and update assets assigned to ODRC permanent staff and order office supplies, goods, and equipment.
• Schedule maintenance on office equipment and maintain fleet hub documentation for DPCS state vehicles; schedule maintenance, maintain records, and set replacement schedules.
• Receive visitors, answer routine requests and telephone calls, including after‑hour calls from the monitoring center.
• Schedule training sessions and meetings, process incoming and outgoing mail, receive and log material, and type routine correspondence.
• Attend meetings, trainings, and conferences; give presentations and conduct training as needed.
• Respond verbally and in writing to questions and concerns.
• Work on special projects and/or committees as assigned.
• Conduct oneself professionally and in a law‑abiding manner at all times in accordance with the department’s Standards of Employee Conduct.
• Travel locally as required.
• Perform any other duties as assigned.

1 year of training or 1 year of experience in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 months of training or 6 months of experience in relevant technical terminology. Alternatively, the minimum class qualifications for employment may be met with equivalent experience.

Job skills:
Administrative Support/Services.

Technical skills:
Administrative Support/Services, Customer Service.

Professional skills:
Attention to Detail.

Ohio is a Disability Inclusion State and strives to be a Model Employer for individuals with disabilities. The State of Ohio is committed to providing access, inclusion, and reasonable accommodations in its services and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug‑free workplace that prohibits the use of recreational marijuana or non‑medical cannabis. This position may be subject to additional restrictions per the State of Ohio Drug‑Free Workplace Policy (HR‑39).