Executive Administrative Assistant

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Category:
Administrative Assistant

Job Schedule:

Full time

Posted Date: T12:12:06+00:00

Job Shift:

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Become an integral part of the Asset Wealth and Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Asset Wealth and Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities

* Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.

* Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.

* Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service

* Maintain confidential data, enforce internal controls, and comply with policies and procedures

* Support business management or other LOB teams with ad hoc activities and projects as needed

* Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

Required qualifications, capabilities, and skills

* At least five years of administrative support experience

* Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment

* Effective travel planning and calendar management skills

* Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented

* Effective interpersonal skills and excellent communication - confident, organized, and clear

* Fluent in Microsoft Office, Pitch Pro and can adapt easily to process changes and learning new technologies

* Project and event management experience

* Service oriented and able to greet clients, distribute packages, organizing catering orders, and other floor duties as required.

* Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills

Preferred qualifications, capabilities, and skills

* Experience supporting at the Managing Director level (or equivalent) or above

* College degree is a plus

* Note:

this role requires five days in the office (Mon-Fri) and will not support Hybrid options.