Administrative Assistant - Surgery

Associate to function as an Administrative Assistant within the Divisions of General GI Surgery & Colon & Rectal Surgery in the Department of Surgery; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics;

detects and resolves day to day issues; conveys directives and instructions; researches, gathers, and summarizes information and data to aid research program leaders in decision‑making and strategic planning; independently composes correspondence and finalizes draft copies of correspondence; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations;

assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned;

coordinates administrative needs of the program; assists with recruitment of faculty and staff; provides office support services related to scheduling, IHIS; coordinating and facilitating patient care; serves as back‑up secretary for other physician offices as needed.

• High School diploma or GED. Certification or vocational training may be preferred.
• 1 year of relevant experience required.
• 2-4 years of relevant experience preferred.

Career Level:

T2

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.