Administrative Assistant - Molecular Medicine & Therapeutics

Position: Administrative Assistant 2 - Molecular Medicine & Therapeutics
## Administrative Assistant 2 - Molecular Medicine & Therapeutics Apply locations:
Columbus Campus time type:
Part time posted on:
Posted Todayjob requisition :
R151696

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Job Title:

Administrative Assistant 2 - Molecular Medicine & Therapeutics## Department:

Medicine | School Biomedical Sciences Cancer Biology and Genetics The Department of Molecular Medicine and Therapeutics (MMT) has an open position
** for a part-time (20 hours/week) Administrative Assistant** (benefits eligible) to support the growing operations of a new department in the College of Medicine. This position functions as an administrative assistant providing customer service and general administrative support to the MMT department.
** Job Description
*** Functions as Administrative Assistant providing excellent customer service and support to the Department of Molecular Medicine and Therapeutics (MMT);
* Provides general administrative support to the Department Chair, Department Administrator, and faculty in managing and coordinating daily operations within MMT;
* Coordinates daily administrative activities, including answering inquiries, submitting facilities requests, and building access requests;
* Serves as the primary owner of MMT’s website, digital accessibility compliance manager, department news, and social media presence, with cross‐training provided to ensure continuity of operations.
* Will initiate requisitions and function as backup for managing the department Procurement Card;
* Coordinates, provides guidance, and initiates national and international travel and lodging arrangements for faculty and visitors;
* Collects receipts, prepares, processes, and tracks requests for reimbursement of expenses;
* Serves as the primary lead for logistics for special events (e.g., holiday parties) and the department retreat (planning, coordination, promotion, and execution); serves as designated back-up for recurring department meetings, including Works-In-Progress, Faculty Research Seminars, Faculty Meetings, and related activities, assuming lead responsibility when needed to ensure continuity of support.
* Actively participates in faculty recruitment;
Coordinates critical aspects of faculty recruitment, including scheduling interviews, creating travel reservations, escorting candidates to in-person interviews on campus, and reconciling travel expenses;
* Drafts or forwards department wide electronic communications;
* Records, transcribes, and distributes meeting agendas and minutes;
* May assist with asset tracking and audits as needed;
* May assist with Promotion and Tenure (P&T) activities as needed;
* Supports the educational activities of the department as needed;
* May assist the Department Administrator with fiscal and human resources activities;
* Coordinates appointment calendars of assigned leadership as needed;
* Serves as a liaison with university offices, faculty, staff, and outside agencies.
* Performs other duties as assigned.

Desired Skills and Experience
* Strong customer service skills;
* Comfortable working across areas to obtain information to update website and collect information to develop news and social media postings.
* Familiarity with coordinating travel and complex travel itineraries;
*…