Operations Specialist Property Management

Operations Specialist (40 hrs.) Property Management

Full Time Paraprofessionals Columbus, OH, US

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Job Title: Operations Specialist (40 hrs./Non-Exempt/Full-time)
Location: Main Library, Property Management
Starting Pay Range: $21.49 – $28.89 hourly (commensurate with experience)
Note: For internal candidates, pay adjustments are made in accordance with our Compensation and Salary Administration policy

Open to all doesn’t just apply to our customers, it applies to our hiring practices as well. We put respect at the top of our values and that’s how we treat our candidates and employees. The Columbus Metropolitan Library is committed to equal employment opportunity and adheres to these principles in decisions regarding hiring. The Library does not discriminate against employees or applicants for employment based upon their sex, race, national origin, religion, age, disability, sexual orientation, gender, color, ancestry, military or veteran status, gender identity or expression, familial status, genetic information, or any other characteristic protected by federal, state, or local law.

• Benefits package that supports your physical, mental, and financial well‑being.
• Medical, dental, and vision plans to meet your healthcare needs.
• A qualified employer for Public Service Loan Forgiveness
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• Access to mental health resources and employee assistance programs for your peace of mind.
• Generous paid time off and leave options to balance your work and personal life.
• Participation in the Ohio Public Employees Retirement System (OPERS) and additional investment & savings plans.
• A variety of voluntary and supplemental insurance plans to complement your lifestyle.

Provide operational and administrative support to Property Management.

• Monday-Friday - 8am-4:30pm

• Assigns work orders on a daily basis via Computerized Maintenance Management System (CMMS) to maintenance, transportation and custodial staff.
• Designs, compiles and generates key reports for executive and managerial staff, including CMMS, custodial audit and budget reports.
• Coordinates department Board of Trustee (Board) reports and memos; posts to site.
• Manages the daily, weekly and annual schedule of assigned management to accommodate internal and external appointments. Updates and rearranges appointments as needed.
• Data entry in CMMS.
• Orders materials for preventive maintenance tasks.
• Manages uniform procurement, distribution, and inventory tracking.
• Coordinates administrative activities with Procurement on new and existing contracts.
• Enters data for budgets, transfers, adjustments, PR/PO’s, check requests, and invoice processing as directed by Property Management (PM) administration.
• Collects, tracks and reports data for energy management. Coordinates open/closure of CML utility accounts.
• Compiles Crispness tour summary and other field inspection information as directed.
• Maintains department on call and PTO schedules.
• Compiles agendas and takes minutes PM meetings.
• Manages permits for department i.e. elevators, land usage, occupancy, etc.
• Performs administrative duties such as printing, labeling, filing, logging, recording, as assigned.
• Works independently in execution of job duties; informs supervisor as warranted.

• High School Diploma or G.E.D. required.
• 2-3 years’ experience in the field of facility management, building maintenance, and/or HVAC preferred.
• Familiar with the concept of Computerized Maintenance Management Systems and how they work.
• Keen analytic, organization and problem‑solving skills which allows for strategic data interpretation versus simple reporting.
• Solid interpersonal and communication skills, able to convey a message clearly and concisely via email, text or over a phone call.
• Proven ability to analyze program data, prepare informative reports, and present findings.
• Ability to operate library technology including personal computer, email, software programs (i.e. Windows/Microsoft Office) and other job‑related equipment and systems.
• Ability to utilize reliable transportation to promptly report to job assignment and other locations, per job requirements.

The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles (e.g., use of safe workplace practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, and/or working in moderate outdoor weather conditions).

Work requires occasional lifting or pushing of up to 100 lbs. and the frequent lifting or pushing of up to 50 lbs.