Executive Administrative Assistant

Executive Assistant Responsibilities

• Assists executive in time management and calendar scheduling, including day‑to‑day and long‑term management of meetings, projects and priorities.
• Schedules all meetings and travel, prioritizing meetings and communicating all relevant details to participants.
• Balances conflicting priorities to manage workflow, ensure completion of essential projects, and meet critical deadlines.
• Ensures executive is prepared for upcoming appointments by gathering materials necessary for each meeting.
• Maintains budget records and advises executive of status.
• Processes executive expenses according to established corporate processing guidelines; ensures expenses are paid in a timely fashion.
• Works with other team members to collect and assemble information for presentations, projects and strategic planning.
• Handles phone, e‑mail and postal mail inquiries, responding appropriately while maintaining confidentiality.
• Acts as a member of the team, providing back‑up support for co‑workers when appropriate and actively supporting team and company goals.
• Recommends, creates, implements and maintains improved administrative systems, procedures and processes including electronic and paper‑based filing systems.
• Creates reports, spreadsheets and graphs by obtaining, compiling and organizing data.

• High School Diploma.
• 1–3 years recent project coordination or related administrative support experience.
• Proven organization and time‑management skills to complete a high volume of varied responsibilities in a fast‑paced setting with excellent attention to detail and the belief that no task is too big or too small.
• Excellent communication skills (oral and written) with a confident, concise, clear and compelling style.
• Excellent relationship builder; ability to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders; must also demonstrate ability to maintain confidential/sensitive information.
• Ability to project a professional and positive demeanor and image.
• Skilled in all aspects of planning and project management, able to take an idea from concept to completion.
• Proficiency with Microsoft Office applications including Word, Excel and PowerPoint; scheduling appointments/updating calendars a must.
• Knowledge of proper document design and execution, e.g., report formatting, business letters.

• Associate's Degree.
• Bachelor's Degree from an accredited college.
• 5–8 years experience in an administrative support capacity.
• Certified Administrative Professional (CAP) upon hire.

NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, sex (including pregnancy, lactation, childbirth or related medical conditions), genetic information, citizenship status, or any protected group status as defined by law.

Each employee is expected to abide by this principle.

Salary Range: $69,900.00 – $

Authorized to work in the United States without requiring sponsorship.

Value inclusion within your day‑to‑day responsibilities by respecting others' perspectives/convictions, engaging others' opinions, creating a safe environment where people, ideas, and opinions are valued within your team, customers and external partners. Respect the unique lived experiences within your team, customers and external work partners by valuing different world views, challenges, and cultures that represent all walks of life and all backgrounds.

Treat others with respect and consideration. Actively participate in creating and contributing to a positive work environment.

NiSource participates in the U.S. Department of Homeland Security's E-Verify program. As part of this process, we provide the following notices to all job applicants:
These documents inform you of your rights and responsibilities under U.S. law.

If you need a reasonable accommodation to participate in any part of the hiring process or to perform the essential functions of the position, please contact OneHR at  or