Administrative Professional

Administrative Professional 1 –  )

Agency:
Ohio Department of Rehabilitation and Correction, Division of Parole & Community Services

Location:

DPCS Franklin, 4545 Fisher Road Suite D, Columbus, OH 43228

Schedule:

Full-time

Union: OCSEA

Compensation: $20.99/hour

Guided by the Agency’s mission “To reduce recidivism among those we touch,” this position provides administrative support in the Operation Support Center/Quality Assurance Division, Franklin County.

• Operate computer equipment and web-based programs/software to compile and merge reports involving complex legal, statistical and confidential material.
• Proofread, copy, and make corrections.
• Assist in training and/or train other employees on proper operation of equipment and programs; troubleshoot systems.
• Create, enter, and retrieve data/reports in the computer system.
• File and maintain distribution of correspondence and reports.
• Search files and retrieve material.
• Create new files (hard copy, server folders) and process closed files.
• Initiate and track offender placement process in the computer system.
• Maintain inventory and order office supplies.
• Schedule maintenance on office equipment and state vehicles.
• Operate LEADS, NCIC, OCN, OHLEG, BCI & I terminals to locate and identify parole, probation, and furlough violators.
• Retrieve criminal histories, NCIC, BCI & I, and parole/furlough violator forms.
• Enter confidential criminal offense data into LEADS and NCIC.
• Forward jail slate information to appropriate supervision unit.
• Receive visitors, answer routine requests, and handle telephone calls.
• Schedule training sessions, meetings, hearings, and maintain conference room scheduling.
• Process incoming and outgoing mail.
• Receive and log material and office supplies.
• Type routine correspondence and attend training sessions.
• Participate on committees and perform other related duties as requested.

1 year of training or 1 year of experience in secretarial science or business office applications; for positions requiring technical terminology, minimum 6 months of training or experience in relevant technical terminology.

Equivalent to Minimum Class Qualifications For Employment.

Job

Skills:

Administrative Support/Services, Customer Service.

Professional

Skills:

Attention to Detail.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug‑free Workplace which prohibits the use of marijuana (recreational marijuana/non‑medical cannabis). This position may be subject to additional restrictions pursuant to the State of Ohio Drug‑Free Workplace Policy (HR‑39).