Project Administrator

The Project Administrator supports the planning and execution of complex, multi-year master plan projects and other initiatives by providing administrative support and leading the implementation and management of project management systems.

This position reports to the VP of Planning and also takes direction from the Associate Director of Exhibitions.

This is a full-time non-exempt position based in Columbus, Ohio.

This position is eligible for the Conservatory's benefit package offered to full-time employees, which includes medical, dental and vision insurance, company paid Life/AD&D/Short-Term and Long-Term Disability insurance, participation in the Ohio Public Employees Retirement Program (OPERS), optional 457(b) Deferred Compensation plan, generous Paid Time Off (PTO), and complimentary membership to the Conservatory.

Compensation: $25-$29 hourly paid biweekly.

• Serve as the primary administrative support for the VP of Planning and serve as a liaison to internal and external parties.
• Lead the research, evaluation, procurement, and implementation of project management systems to support complex, multi-year master plan projects and other initiatives.
• Oversee the rollout, training, and ongoing maintenance of project management tools used to track schedules, milestones, and deliverables.
• Collaborate with internal and external stakeholders to gather and distribute information, monitor progress, and ensure timely follow-up on tasks and deadlines.
• Maintain accurate and up-to-date data within project management systems and related platforms, ensuring integrity and consistency of project information.
• Organize and manage all project documentation, including contracts, reports, meeting minutes, change orders and record retention.
• Coordinate design and construction team meetings and site visits, including scheduling, agenda development, presentation preparation, minute-taking, and tracking of action items.
• Provide oversight of construction accounting processes, including review of contractor invoices, job cost tracking, lien waivers, and change orders.
• Develop and deliver project updates to staff through written communications, intranet postings, and presentations at All Staff and Lunch & Learn meetings.
• Monitor project progress, identify potential risks or delays, and prepare regular status reports for leadership.
• Conduct research and support procurement activities as directed by the VP of Planning.
• Perform additional duties as assigned, with a strong commitment to supporting visitors and enhancing the overall guest experience at the Conservatory.

• 3-5 years of project management or administrative experience, preferably in a project-based environment.
• Previous experience in construction administration or construction management is a plus.
• Bachelor's degree in business administration, project management, organizational leadership, construction management, or related field preferred. A combination of associate's degree and job experience is also acceptable.
• Project management certification such as Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) a plus.

• Proficiency in project management software, with strong attention to detail in data entry, tracking, and reporting.
• Knowledge of project management systems and tools and data management best practices.
• Knowledge of Microsoft suite of products including Outlook, Teams, Excel, and Sharepoint.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines effectively.
• Effective written and verbal communication skills, including preparing reports, meeting notes, and stakeholder updates.
• Skills in prioritization, analytical, problem-solving, and attention-to-detail.
• Interpersonal skills to collaborate with internal teams, leadership, and external partners.
• Ability to manage complex project information and maintain accurate, organized, and reliable documentation systems.
• Ability to coordinate cross-functional teams and serve as a liaison between leadership and external partners.
• Ability to interpret contracts,…