Project Coordinator

Job Title:

PROJECT COORDINATOR I

Department: OPERATIONS

Reports to:

Harold Briones

Network Connex is seeking a highly organized and detail-oriented Project Coordinator / Permit Coordinator to support both the Engineering and Field/Site teams. This position will serve as a key administrative and operational resource, assisting Project Managers, Field/Site Managers, Engineers, and Permit Coordinators with project execution, permit management, customer deliverables, project documentation, invoicing support, and Field/Site-related administrative activities. The successful candidate will divide their time between Engineering and Field/Site support functions, helping ensure projects move efficiently from design through Field/Site while maintaining compliance with customer, municipal, utility, and company requirements.

• Support Project Managers and Field/Site Managers with day-to-day project administration and coordination activities.
• Assist with project setup, project tracking, and project documentation requirements.
• Prepare and compile documentation required for project invoicing and billing workflows.
• Maintain project records, customer deliverables, project schedules, and tracking logs.
• Assist with project status reporting and customer reporting requirements.
• Coordinate communication between Engineering, Field/Site, Customers, Subcontractors, and Internal Departments.
• Support project closeout activities and final documentation packages.
• Assist with scheduling meetings, tracking action items, and maintaining project-related communications.

• Assist the Permit Coordination team with permit application preparation and submission.
• Follow up with municipalities, utilities, railroads, DOT agencies, and other permitting authorities regarding permit status.
• Maintain permit tracking logs, databases, and permit documentation.
• Gather and organize supporting documentation required for permit applications.
• Coordinate permit-related communication between project teams and permitting agencies.
• Assist with right-of-way, easement, utility coordination, and jurisdictional requirements as needed.
• Support permit closeout and records retention processes.

• Assist with obtaining Certificates of Insurance (COIs), bonds, and other Field/Site-related documentation.
• Support subcontractor onboarding and compliance documentation efforts.
• Coordinate customer, contractor, and municipal document requests.
• Assist with Field/Site package preparation and distribution.
• Support field operations through administrative coordination and project tracking activities.
• Assist Engineering and Field/Site teams with administrative tasks necessary to support project execution.

• Maintain accurate electronic project files, records, and documentation.
• Prepare reports, spreadsheets, presentations, and project status updates.
• Support project tracking, document management, and reporting processes.
• Assist with data entry and maintenance within company project management and ERP systems.
• Support continuous improvement initiatives related to project administration and documentation management.
• Perform other duties as assigned in support of Engineering and Field/Site operations.

• High school diploma or equivalent required;
  Associate's degree or Bachelor's degree preferred.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines simultaneously.
• Ability to work independently while supporting multiple stakeholders and departments.
• Proficiency with Microsoft Office applications, including:
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Teams

• Experience using Smartsheet for project tracking, reporting, and coordination.
• Experience using Net Suite, Vista, or similar ERP/project accounting systems.
• Experience supporting project invoicing workflows, project tracking, and document management.
• Previous experience within the telecommunications, utility, engineering, Field/Site, or infrastructure industries.
• Experience coordinating permits, customer deliverables, and project documentation.
• Familiarity with right-of-way, municipal permitting, and utility coordination processes.
• Previous experience supporting project coordination, permit coordination, Field/Site administration, or project administration functions.
• Prior experience supporting OSP engineering, telecommunications Field/Site, FTTH, utility, or infrastructure projects preferred.

• Organized and self-motivated.
• Team-oriented with a customer-service mindset.
• Strong follow-through and accountability.
• Professional and effective communicator.
• Comfortable working in a fast-paced environment with changing priorities.
• Demonstrates initiative and a willingness to learn new processes and systems.

This position…