Administrative Assistant - College of Public Health

Administrative Assistant 3 — College of Public Health

Department:
Public Health | College Administration

• Coordinate and manage calendars, meetings, and appointments for assigned division chairs and program leadership.
• Prepare agendas, meeting materials, reports, presentations, and other administrative documents.
• Coordinate domestic and international travel arrangements, reimbursements, purchasing, and other administrative transactions in accordance with university policies and procedures.
• Serve as a primary administrative resource for assigned divisions and programs, responding to inquiries and facilitating communications among faculty, staff, students, university offices, and external stakeholders.
• Maintain departmental records, files, databases, and administrative documentation.
• Compile, organize, and prepare routine reports, data, and information to support division and program operations.
• Provide administrative support for meetings, committees, work groups, and other division or center activities, including scheduling, logistics coordination, preparation of materials, and documentation.
• Coordinate division, center, and college events, including facility reservations, registration, catering arrangements, communications, and event logistics.
• Handle confidential and sensitive information with professionalism, discretion, and tact.
• Establish and maintain effective working relationships with faculty, staff, students, and university partners to facilitate accomplishment of operational goals.
• Anticipate administrative needs, monitor follow‑up items, and ensure timely completion of assigned administrative processes and activities.
• Serve as backup to the College’s administrative support, providing continuity of operations and support for the Dean’s Office as needed.
• Perform other duties as assigned in support of division, center, and college operations.

Monday – Friday, First Shift. The position is hybrid (remote and in‑office), subject to change based on organizational needs and college leadership direction.

Work is performed primarily in an office setting, requiring extended periods of sitting, use of a computer and keyboard. Occasional standing, walking, and moving between work locations may be necessary. Ability to lift up to 25 pounds may be required.

Minimum Required Qualifications:

• High school diploma or GED.
• 2 years of relevant experience.

Preferred Qualifications:

• Associate degree in a relevant field.
• 4–6 years of relevant experience.
• Strong written and verbal communication skills with demonstrated discretion and confidentiality.
• Proficiency in Microsoft Office (Word, Outlook, Excel, One Drive, PowerPoint) and project‑management tools.

$21.35–$27.88 per hour, based on education, experience, internal equity, and budget allowance.

Location:

Cunz Hall (0293). Position Type:
Regular. Scheduled

Hours:

40 per week. Shift: First Shift.

Final candidates are subject to a successful background check. A drug screen or physical may be required during the post‑offer process.

The university is an equal‑opportunity employer, including veterans and individuals with disabilities.

• Medical, dental, and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.