Middle School​/High School Administrative Assistant

Middle School/High School Administrative Assistant

Patriot Preparatory Academy – Columbus, Ohio

Job

Final date to receive applications:
Posted until filled

Posted:
May 20, 2026 12:00 AM (UTC)

Starting Date:
To Be Determined

Requirements:
Administrative Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills (or similar programs), Professionalism, Confidentiality, Organization, Typing, Verbal Communication, previous office experience.

Summary description:
Primary office secretary responsible for the organization, management, completion of tasks, cleanliness, and day-to-day operation of the front office.

• Primary contact for MS/HS department office visits and phone calls
• Deliver or assign personnel to deliver messages either via phone intercom or personally to classroom or individual
• Organize the schedule and communicate the details regarding Parent/Teacher Conferences for 6th-12th Grade
• Check/collect weekly lesson plans for completion, standards, etc.
• Check grades and make sure grades are submitted by report card dates
• Oversee Report Cards and Failing Lists
• Create and distribute monthly rotation calendars
• Monitor Progress Book for set-up, timely entries, assignment posting, etc.
• Gather testing materials prior to testing months and distribute during testing months
• Order Instructional Supplies on a department-wide basis (zipper binders, student planners, House bandanas, headphones, etc)
• Maintain RISE Board
• Assist with planning student events (ie, Merit Day, Assemblies, etc.)
• Facilitate the Middle School House Program (tracking points, updating scores, planning House parties)
• Assist with staff meetings (meeting notes, etc)
• Prepare all student awards quarterly
• Facilitate school-wide morning announcements
• Manage the use of Classroom Budgets and purchasing of items for MS/HS teachers
• Maintain inventory of upstairs teacher’s lounge supplies and restock when necessary
• Email information updates and other pertinent information to Business Office, Administration, and staff
• Assist administration with events and upcoming tasks
• Assist with compiling MS/HS monthly newsletters
• Maintain a neat and organized office area for a professional appearance

• Schedule IEP, 504, ETR, etc. meetings
• Schedule school psychologist evaluations
• Review 504’s on a biannual basis
• Double-check paperwork and track of deadlines
• Run reports for compliance and other reporting as needed
• Ordering of SPED/ELL materials and tracking budgets
• Track what testing needs to be completed
• Organizing/filing/scanning paperwork
• Gather testing materials and assign students/staff small group state testing

• Observe and collaborate with others in your area of specialization
• Attend professional development opportunities throughout the school year or summer for your continuous improvement
• Reflect and self-evaluate often

• Build a relationship with students and parents so that they know you want only the best for the student
• Submit all required items to administration in a timely manner
• Return all communication to parents within 24 hours of receiving it
• Be supportive of the PPA team at all times, but especially when speaking to parents and students
• Communicate with supervisor in regards to staff not following policies of PPA
• Complete anything assigned by your supervisor

• Citizenship, residency or work visa required

• Karin Knowland
• 4938 Beatrice Drive
• Columbus, Ohio 43227
• Phone:
• Email:

Full-time

Please submit resume and cover letter to