Administrative Assistant - College of Public Health

Job Title:

Administrative Assistant 3 – College of Public Health

Department:
Public Health | College Administration

Location:

Cunz Hall (0293)

Work Schedule:

Monday – Friday, First Shift. Hybrid (remote and in-office).

Position Type:
Regular, 40 scheduled hours.

Pay Range: $21.35–$27.88 per hour.

• Coordinate and manage calendars, meetings, and appointments for division chairs and program leaders (20%).
• Prepare agendas, meeting materials, reports, presentations, and other administrative documents (20%).
• Coordinate domestic and international travel arrangements, reimbursements, purchasing, and other administrative transactions in accordance with university policies (20%).
• Serve as primary administrative resource for assigned divisions, responding to inquiries and facilitating communications (20%).
• Maintain departmental records, files, databases, and documentation (10%).
• Compile, organize, and prepare routine reports, data, and information to support division and program operations (10%).
• Assist with college-wide initiatives, events, and special projects (10%).
• Assist the Dean's Office as needed and perform other duties as assigned (10%).

• 50%:
  Coordinate calendars, meetings, agendas, support communications, prepare reports, anticipate needs, and ensure timely completion.
• 25%:
  Coordinate travel, reimbursements, purchasing, maintain records, handle confidential information.
• 15%:
  Establish and maintain effective relationships with faculty, staff, students, and partners.
• 10%:
  Backup college administrative support, provide continuity, and perform other duties.

• High School diploma or GED.
• At least 2 years of relevant experience.

• Associate degree in relevant field.
• 4–6 years of relevant experience.
• Strong written and verbal communication skills with discretion and confidentiality.
• Proficiency in Microsoft Office (Word, Outlook, Excel, One Drive, PowerPoint) and project management tools.

Primarily office setting. Extended periods of sitting, occasional standing/walking. May require lifting up to 25 pounds with or without reasonable accommodation.

Background check required; drug screen or physical may be required post‑offer.

Equity, Diversity, and Inclusion Statement:
The university is an equal opportunity employer, including veterans and disability.