K-8 Front Office Assistant

K-8 Front Office Assistant

Location: Graham Elementary and Middle School, Columbus, Ohio

• Job : 5713756
• Final date to receive applications: Posted until filled
• Posted: May 14, 2026 12:00 AM (UTC)
• Starting Date: To Be Determined

Front Office Associates at GEMS play a critical role in achieving our mission to provide a rigorous and engaging education while developing a strong sense of character and community among a diverse group of learners. They are the first people that students and families see upon entering the school and are key to creating a positive, welcoming atmosphere. They are critical team members who ensure that daily operations run smoothly and the basic needs of students are met so they are ready to learn.

Shared Daily Responsibilities

• Visitors & Student sign‑in and sign‑out, including issuing stickers and verifying approved pickup lists;
• Manage daily attendance spreadsheet for late arrivals, early departures, and passes;
• Morning building walk‑through to check copiers, toner, wireless, and overall readiness;
• Maintain supplies, including ink, toner, staples, paper, and stationery; order proactively and deliver to teachers;
• Organize office spaces, keep them clean and well‑arranged;
• Sort and distribute mail and packages to teachers and handling bulk mail coordination;
• Monitor hallway traffic, ensuring visitors have signed in and students are where they should be, using trauma‑informed techniques;
• Follow medicine protocols, maintain medical supplies, and manage recovery for sick students;
• Communicate via Google Chat or email with staff regarding student pickups, classroom notifications, and deans as needed;
• Answer phones, change, and check voicemail; assist with discipline letter mailing and logging in PS and Hero;
• Perform various administrative tasks: phone calls, mailings, paperwork, school‑wide passes, copy distribution, and key management;
• Manage student financial transactions (lunch, fieldwork, donations) and update Power School;
• Update the school calendar with events, birthdays, and staff days off;
• Support meeting scheduling with families, conference planning, and refreshments for professional development;
• Coordinate birthday cards and winter holiday party logistics; communicate updates for rainy and cold days;
• Assist with Title 1 designation reports and facilitate communication of facility needs.

Individual Responsibilities Assigned to Associate

• Assist in smooth operation of both schools, covering duties when absent;
• Prepare rosters and material for fire, tornado, lockdown drills, coordinating schedules with administrators;
• Facilitate breakfast and lunch record administration (daily, weekly, monthly) and track meal accounts and money, reporting monthly to the state;
• Process leave requests for administrators and staff as needed;
• Track attendance in Power School, ensuring compliance with HB410 and GEMS attendance policy;
• Mail home letters in accordance with HB410;
• Coordinate bus transportation logistics, maintain documentation of routes and times;
• Process monthly Staples orders and supervise gym and after‑school student supervision schedules.

• Love working with kids and adults;
• Believe in the potential of every learner;
• Exceptional project management, organizational skills, attention to detail;
• Effective communication skills;
• Initiative and strong problem‑solving orientation;
• Judgment, discretion, and ethical standards;
• Enthusiasm for working with diverse communities and stakeholders.

• Citizenship, residency, or work visa required.

Salary range: $38,000 – $41,000 per year.
Position Type: Full‑time.
Hours for PD days and parent‑teacher conferences or after‑school events may vary.

• Cathy Baney
• 140 E 16th Avenue
• Columbus, Ohio 43201
• Phone: 614‑253‑4000
• Email: baney.
  1grahamschool.org

Please visit our website: https://(Use the "Apply for this Job" box below)..aspx