Office Associate- Gastroenterology Hepatology and Nutrition

Responsibilities

• Perform a variety of administrative tasks to faculty, administrators, and programs in support of patient care, academic, and research missions.
• Coordinate and maintain appointment calendars;
• Schedule and coordinate meetings, conferences, educational programs, and special events, including logistics.
• Attend meetings and record minutes; transcribe and distribute meeting records.
• Make national and international travel and lodging arrangements.
• Collect receipts, prepare reimbursement requests, and track reimbursement of expenses.
• Draft and prepare correspondence; prepare reports, tables, and slides for presentations.
• Assist with the preparation of grant applications, manuscripts, and research reports.
• Assist faculty with preparation of credentialing and promotion & tenure documents; update CVs and track CME documentation.
• Answer phones and inquiries; serve as liaison for faculty, staff, investigators, administration, and external customers and organizations.
• Open, screen, and distribute mail; establish and maintain files; perform other duties as assigned.

• Six months (600 hours) experience in computer use to generate a variety of materials ranging from basic to complex.
• Six months (600 hours) experience in office practices and procedures.
• Six months (600 hours) experience in customer service.
• Successful completion of a background check.
• Selected candidate may be asked to complete a re‑employment physical, including a drug screen.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post‑offer process.

The university is an equal opportunity employer, including veterans and disabilities.