Head Building Secretary

Head Building Secretary

Time

Schedule:

12 months

Salary Range: $23.91 - $26.54 per hour

Reports to: Principal

Employment Status: Regular/Full-time

FLSA Status: Non-exempt

Probationary Period: 120 days

Description: Performs clerical and secretarial duties to support school administrative offices, coordinating activities that benefit students, instructional staff, support staff, parents, and the community.

• High school diploma or general education degree (GED)
• Three years of related experience
• Alternative qualifications acceptable to Supervisor or Board of Education

• Effective communication, both oral and written
• Active listening, organizational, time‑management, and problem‑solving skills
• Ability to work positively with others and generate correspondence independently
• Computer proficiency and use of office software
• Knowledge of modern office practices and equipment
• Ability to prioritize and complete assignments within authority
• Alternate qualifications acceptable to Supervisor or Board of Education

• Coordinate and implement security measures to ensure safety of students, staff, and community.
• Research for principal or designee; compile data and edit communications/newsletters to parents, students, staff, and community; arrange for distribution.
• Receive, screen, route, and reply to all mail, email, phone calls, and visitors.
• Account for all monies collected through fundraising and maintain financial records and billings.
• Assist with building the budget and record student attendance and reports.
• Enroll, register, and withdraw students; prepare transcript requests.
• Maintain relationships with PTO/PTA representatives and act as liaison.
• Schedule appointments and maintain calendars for meetings, conferences, and building use.
• Prepare and maintain reports, records, and files related to students, staff, and operations.
• Administer first aid and assist with the school health clinic as needed.
• Contact parents or emergency contacts when required.
• Prepare statistical and routine reports, memoranda, bulletins.
• Maintain requisitions, purchase orders, and coordinate maintenance of office equipment.
• Collect staff leave forms, process time sheets, and assist with purchase orders.
• Assist with EMIS data updates in student and learning management systems.
• Maintain confidentiality of sensitive information.
• Attend meetings and in‑services; promote customer service and public relations.
• Other tasks as assigned by Principal or Superintendent.
• Alternate essential functions acceptable to Supervisor or Board of Education.

• Respond to routine questions and requests appropriately.
• Issue passes to students.
• Assist with building AESOP needs.
• Assist in preparation of academic progress reports.
• Perform other duties assigned by Principal or Superintendent.

• Copy machine, Fax machine
• Calculator, Computer/printer, Telephone/cellular phone
• Postage machine, Other office equipment as needed

• Exposure to blood, bodily fluids, and tissue.
• Exposure to loud noises.
• Interactions with unruly children.
• Repetitive hand motion such as typing.
• Interruption of duties by students, visitors, staff, and/or telephoning.
• Frequent movement to access equipment and travel throughout the building.

Employee shall remain free of any alcohol or non‑prescribed controlled substance use in the workplace throughout his/her employment with the District.

The Upper Arlington City School District Board of Education does not discriminate on the basis of race, color, national origin, sex, including sexual orientation and transgender identity, disability, age, religion, military status, ancestry, genetic information, or any other legally protected category in its programs and activities, including employment opportunities.