Office Administrative Associate

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Job Title:

Office Administrative Associate Department:

Dentistry | Dental Hygiene About the Division The Division of Dental Hygiene at The Ohio State University College of Dentistry is seeking an Office Administrative Associate to support its academic programs and operations.

The Division includes:

Two undergraduate programs

One graduate program

Both in-person and asynchronous online instruction

The program prepares students to join dental health teams focused on oral health and disease prevention. Notably, it is:

The only dental hygiene program in Ohio affiliated with a dental school

The only program in the state offering a master’s degree in dental hygiene

Position Summary The Office Administrative Associate provides high-level administrative support to the Chair of the Division of Dental Hygiene. This role requires independent judgment, discretion, and the ability to manage both routine and complex administrative functions with minimal supervision.

Key Responsibilities Support the Division Chair in daily operations and strategic initiatives

Ensure timely completion of division goals, projects, and deadlines

Represent the Chair and Division to:

College leadership

Students

External organizations and community partners

Research & Reporting Research and analyze the following to provide recommendations and updates to the Division Chair:

Programs Policies and procedures

Operational data Prepare and maintain reports and documentation using network and cloud-based systems

Budget & Financial Processes Monitor and manage division budgets across multiple funding sources in conjunction with the Chair Initiate financial transactions, including:

Spend authorizations

Travel arrangements

Expense reimbursements

Scheduling & Coordination Manage the Chair’s calendar and meeting schedules

Coordinate complex meetings involving multiple stakeholders

Maintain shared calendars for classrooms and conference spaces

Office & Program Support Perform advanced administrative tasks, including:

Document preparation and collaboration

File and data management in cloud-based systems

Handling confidential information

Support personnel and documentation processes

Assist in program planning and clinical exam coordination

Provide guidance and task direction to coworkers

Assist faculty with classroom technology issues

Assist the Chair and any Search Committee Chair with faculty recruiting including:

Meeting organization

Interview scheduling

Compliance documentation tracking through web based tracking services and committee and college-wide surveys

Communications & Compliance Manage division website and social media presence

Compile and update materials, including:

Clinic manuals

Booklists

Published resources

Events & Special Projects Plan and coordinate division events and activities

Collaborate with other departments on shared initiatives

Facilitate logistics for special events and programs

Additional Duties Identify and implement process improvements

Perform other duties as assigned

Target Pay Range: $21.35 - $27.88 (based on education and relevant experience)
Additional Information:

Minimum Qualifications:

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Location:

Postle Hall (0024)
Position Type:

Regular Scheduled

Hours:

40

Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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university is an equal opportunity employer, including veterans and disability.
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