Project Coordinator II

Welcome!

The Project Coordinator is responsible for providing administrative support and coordination for ongoing projects. This involves monitoring project progress, following up with subcontractors, collecting completed paperwork, and updating spreadsheets to ensure projects are completed on time.

Key Responsibilities Setup and maintain electronic files

Review contracts for compliance, including pay requests and closeout documents and follow-up with vendors to obtain necessary documents.

Prepare documents for execution and distribution after execution.

Track and monitor project costs vs budgets

Process monthly Pay Applications Assembling information for vendor bid and purchase packages

Track change orders, RFI’s and submittal packages

Assist with creation of change orders, etc.

Completion of project related forms

Ensure that all Pay Applications (Invoices) have been processed by the End of the Month Assist Customers with questions or discrepancies on invoices

Issue Purchase Orders as needed

Answer Phones as needed

Additional duties as needed

Desired

Skills and Qualifications Strong administrative skills with a high attention to detail and accuracy

Proficient in spelling, punctuation, and grammar

Computer Skills – must be proficient in Word, Excel, Outlook Ability to Multi-Task Organizational Skills in managing workload and follow up.

Strong communication skills (verbal and written)
Effective analytical and problem-solving skills

Ability to work semi-independently.

Minimum of 2 years related experience preferred but will consider a motivated beginner

Minimum Experience:

2+ years

Minimum Education:

High School Diploma/GED Service Experts Heating & Air Conditioning is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Service Experts.

Service Experts is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation, please email talenta
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