Hybrid Executive Assistant

Position summary

The Executive Assistant provides a wide variety of executive level administrative support to high-level senior professionals within a firm, office and/or client, which may include tasks such as calendar and phone management, travel bookings, expense reports, and any additional administrative job tasks as assigned. The Executive Assistant will be a proven subject matter expert that will provide white glove executive support to assigned professionals.

Location:

Columbus, OH

Schedule:

Mon-Fri; 8:30am - 5:30pm ESTPay: $30.75 - $31.50/hour Benefits:

Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)401k Retirement Savings Plan Including Employer Match Paid Time Off (PTO)
Life Insurance Paid Parental Leave Short-term & Long-term Disability Healthcare & Dependent Care Flexible Spending Accounts Domestic Partner Coverage Commuter Benefits Legal Assistance Employee Assistance Program (EAP)
Access to free on-site Gym Onsite CaféCompany Provided Parking Additional Employee Perks and Discounts Job duties(
* denotes an “essential function”)
* Utilize appropriate logs and/or tracking software for all administrative support work
* Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
* Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing documents for communications/memos/presentations, data entry for expenses/time/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge), content/asset management, records or other research, high volume mail support
* Use established procedures, standards and formats to complete administrative requests to client satisfaction
* Communicate with team members, lead, supervisor or client on job or deadline concerns
* Meet contracted deadlines for service delivery to our clients
* Troubleshoot basic software or hardware problems

Help to foster a proactive environment of continuous service enhancement and relationship building with the client

Perform quality assurance on work of others, as requested

Adhere to Williams Lea policies, in addition to client policies

Use equipment and supplies in a cost efficient manner

Job qualifications

Associate degree or advanced degree preferred. Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history5+ years’ experience supporting at the executive level in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more. Formal education and/or training may be considered in lieu of experience

Excellent calendar management experience and skills, including the coordination of complex executive meetings

Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client

Familiar with other software programs for providing administrative support

Previous experience scheduling travel arrangement strongly preferred.

Previous experience providing administrative support at the executive level preferred

Ability to interact well with all levels of management

Able to be trusted with highly sensitive and confidential information and handle with professionalism and discretion

Strong attention to detail; able to work on multiple projects simultaneously with little to no errors

Must have excellent organizational skills

Must be able to meet deadlines and complete all projects in a timely manner and maintain professionalism and composure when working with immediate deadlines

Able to exercise good judgment to make decisions that conform to business needs and policy

Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level

Ability to effectively work independently with strong decision-making abilities with minimal supervision as well as the ability to work collaboratively as part of a team Ability to…