Executive Administrative Assistant

Job Summary

Provide administrative and office management support for the SBA Group Manager and related key executives within the business lines. The Executive Assistant organizes, prioritizes, and coordinates office procedures, implements standards, and facilitates coordination across the Group Manager’s offices.

• Manage, prioritize, and coordinate schedules for conference calls, inter‑office meetings, and seminars, ensuring no conflicts.
• Plan and execute office events, arranging logistics, booking meeting rooms, coordinating AV facilities, ordering food, and distributing meeting materials.
• Collect and prepare audiovisual presentation materials for conferences.
• Summarize reports, white papers, and proposals submitted to the office as required.
• Prepare office budgets and process executive expense reports.
• Handle travel arrangements for executives overseas, including ground transfers and hotel accommodations.
• Plan employee events such as celebrations, team‑building, morale events, and communication meetings.
• Coordinate people movement, confidential salary and benefit administration with the HR Manager.
• Ensure all corporate reports and correspondence are filed securely and confidentially.
• Perform administrative duties with the highest level of responsibility and confidentiality.
• Communicate decisions, directives, and policy changes to staff.
• Serve as liaison between executives, clients, suppliers, and business partners as needed.

• High School diploma.
• Minimum of 5 years of experience in an administrative support role or equivalent senior executive support role.
• Ability to effectively communicate with all levels of management.
• Strong client–service skills.
• Proficient knowledge of Microsoft Office software and company systems.
• Collaboration skills and ability to resolve issues through teamwork.
• Proven ability to multi‑task and support broader line‑business team members’ needs.

Office – no overtime pay (Exempt Status:
No). The role is based in an office environment.

Huntington is an Equal Opportunity Employer.

The company follows a Tobacco‑Free Hiring Practice.