Executive Administrative Assistant

Description

The job provides administrative and office management support for the SBA Group Manager as well as other related key executives within the noted lines of business. The executive assistant is often responsible for organizing and managing office procedures, implementing standards and directives, and coordinating work among the various offices under the Group Manager’s control.

• Manage, prioritize and coordinate schedules for conference calls, inter‑office meetings and seminars to ensure no conflicts and address priority issues.
• Plan and execute office events including arranging logistics such as book meeting rooms, conferencing numbers, sending invites, arranging AV facilities, ordering food, and distributing meeting materials.
• Collect and prepare audio‑visual presentation materials for use in conferences.
• Summarize reports, white papers, proposals submitted to the office as required.
• Prepare office budgets and process executive expense reports.
• Handle travel arrangements for executives overseas, including all land transfers and hotel accommodations.
• Plan and manage events including celebrations, team‑building and morale events, and employee communication meetings as requested.
• Handle all people movements, confidential salary and benefit administration in coordination with the HR Manager for the executives under the assistant’s authority.
• Ensure all corporate reports and correspondences entering and leaving the office are properly filed with strict confidentiality and security.
• Perform administrative duties with the highest responsibility and selective confidentiality; communicate decisions, directives, and policy changes to all concerned staff.
• Serve as liaison between fellow executives and with clients, suppliers, and business partners as required.

• High School diploma.
• Minimum of 5 years of experience in an administrative support role or equivalent for senior executive support.

• Ability to effectively communicate with all levels of management.
• Strong client service skills.
• Strong knowledge of Microsoft Office software and related company systems.
• Ability to use teamwork to resolve issues and collaborate with others.
• Proven ability to multi‑task and support broader line business team members’ needs.

Office

Huntington is an Equal Opportunity Employer.