Administrative Assistant; Oa

Executive Assistant Duties

Manages the executive's complex schedule, coordinates commitments with other offices, and ensures the manager is prepared for meetings with necessary briefings and supporting documents in advance.

Serves as the primary information manager, handling incoming calls, greeting visitors, and referring inquiries based on extensive knowledge of office programs, while conveying the manager's directives.

Prepares, consolidates, and integrates executive correspondence, recurring reports, and presentations using office automation software, while maintaining accurate electronic and paper filing systems.

Independently coordinates complex travel arrangements, assists in planning special events and conferences, and manages the procurement of office supplies, equipment, and budgetary tracking.

Operates with high independence to resolve administrative issues and liaise with high-level executives within and outside the agency, representing the manager's views on administrative matters.