Production Coordinator; Part-Time

Position: Production Coordinator (Part-Time)
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Job Title:

Production Coordinator (Part-Time)
 Department:
 Wexner Center for Arts | Tech Operations
 The Part-Time Production Coordinator provides coordination and administrative support to the production team, assisting the Director of Production and Technical Services in planning and executing events across the Wexner Center. This role focuses on organizing information, supporting cross-department communication, and maintaining effective production workflows.
 This position supports performances, exhibitions, and events presented by the Wexner Center and campus or external partners. The role works collaboratively with production staff and other departments to ensure accurate information sharing, timely correspondence, and smooth day-to-day operations. The position may also support Company Management needs for visiting artists, as assigned.
 This is a part-time role, combining administrative work with on-site support during events and peak production periods. Evening and weekend availability may be required based on event schedules, with increased on-site engagement during busier seasons.

Key Responsibilities
 Assist the Director of Production and Technical Services with coordination and execution of live events, including organizing and sharing technical, logistical, scheduling, and staffing information among stakeholders
 Provide administrative support for the production team, including schedules, settlements, calendars, and event documentation
 Track project details and support monitoring of production timelines
 Support communication between programming, production, finance, and external partners
 Maintain shared systems and tools for scheduling and project tracking, identifying opportunities to improve processes
 Provide support for visiting artists and Company Management needs as assigned
 Participate in event preparation and provide on-site support during performances and programs as needed
 Attend production and departmental meetings and assist with general team needs
 Supervision
 May assist with coordinating event staff or stagehands on a limited, as-needed basis

Minimum Education Required
 Bachelor’s degree in Arts Administration, Theatre, Production Management, or related field, or an equivalent combination of education and experience
 Qualifications Required
 Bachelor’s degree or equivalent experience, with 2–3 years of relevant experience in production coordination, event support, or administrative roles
 Experience supporting live events or complex projects, including scheduling and logistics coordination
 Strong organizational skills and attention to detail, with the ability to manage multiple assignments
 Ability to maintain accurate records and support project tracking
 Effective communication and interpersonal skills, with the ability to collaborate across teams
 Reliable, responsive, and able to manage assigned tasks with appropriate guidance
 Problem-solving skills and adaptability in fast-paced event environments
 Proficiency in Microsoft Office (including Excel) and familiarity with shared calendars or scheduling tools
 Desired
 Experience in an artistic, academic, or presenting organization
 Familiarity with project…