Right of Way Document Specialist; part-time - Columbus, OH

Right of Way Document Specialist (part-time) - Columbus, OH - (1831)

Location:

Columbus, OH (Candidate must reside within a 30-mile radius of ORC's Columbus, OH office)

Schedule:

Part-time, Non-Exempt | Report to ORC's Columbus, OH office daily

Compensation: $21 - $24 per hour

• Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files.
• Draft introduction letters, develop offer packages, prepare scopes, and conduct market data studies.
• Review and check documentation for accuracy, perform final internal quality control of documents and file original documents in the right of way records system.
• Ensure successful project close out.
• Schedule and coordinate project-related meetings, including preparation of agendas, minutes, and distribution of materials.
• Maintain and update project databases, spreadsheets, and electronic filing systems for quick retrieval.
• Assist with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership.
• Handle client correspondence, phone calls, and emails with professionalism and timely follow-up.
• Support onboarding of new project team members by ensuring access to systems, supplies, and project documentation.
• Monitor deadlines and deliverables to help keep project teams on schedule.
• Assist with records retention compliance, including scanning, archiving, and destruction of files per company policy.

• Works efficiently and effectively under tight deadlines.
• Can prioritize and balance multiple tasks.
• Demonstrates strong organization and planning skills.
• Is analytical, detail-oriented, and eager to learn.
• Has excellent written and verbal communication skills.
• Thrives in a fast-paced administrative setting.
• Can adapt to new systems and software environments.
• Minimum of one (1) year of experience in a document specialist, document control, records management, or administrative role.
• Experience supporting regulated environments (legal, government, construction, healthcare, finance).
• Minimum of one (1) year of technical documentation preparation.
• Proficient with MS Office Suite (Excel and Word), Dropbox or equivalent.
• Must have an iOS or Android smartphone to access ORC's systems.
• Valid driver’s license.
• Bonus:
  Legal, real estate, or accounting experience and/or an active Notary.

• Competitive base pay: $21- $24 per hour.
• Health, dental, and vision benefits.
• 401(k) with company match and disability coverage.
• Paid time off, sick time, and holidays.
• Tuition reimbursement and professional training.
• Recognition programs and growth opportunities.
• Class Pass and Breethe Memberships.

Relocation is not provided.

English language proficient. While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage, typing and document manipulation. Expected to spend long hours in front of a computer screen. Able to read, understand and interpret department related documents and data.

This is a largely sedentary role; however, the employee occasionally is required to move about inside the office to access files, office equipment and to interact with other members of the staff. Rare travel is required.

EEO is the Law

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. These protections extend to all management policies, practices and decisions, including recruitment and hiring, appraisal systems, promotions, training and career development programs.

ORC is an equal opportunity/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please contact Human Resources to let us know the nature of your request.