Executive Administrative Assistant

Executive Administrative Assistant

Immediate Need Overview:
As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Key Responsibilities:

Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed. Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required. Compiles information for reports and presentations. Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc.

Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies. Provides assistance with office procedures or processes that help the team be more productive and efficient. Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Manages budget for meeting planning.

Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. Keeps current on client procedure changes, human resources policy changes, business environment, etc. that impact department level plans. May participate in special projects as assigned. May perform other responsibilities as assigned.

** Only those lawfully authorized to work in the designated country associated with the position will be considered.**

** Please note that all position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**