Accounting Administrator

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Full Time Finance Columbus, OH, US

3 days ago Requisition

Position Summary:

The Accounting Administrator will primarily be responsible for the coordination of accounting administration and operational functions that includes compiling information between the job tracking system and the corporate accounting system. This position may provide specific support that is beneficial to one regional office, and that may involve essential job responsibilities unique to that regional office, such as monthly performance reports, financial analysis, or expense variance review.

The Accounting Administrator will work collaboratively with the Regional Accounting Supervisor, Accounts Payable, and Accounts Receivables departments; and may also perform tasks in support of corporate accounting (invoicing, financial audits, and various administrative tasks). Operational support may include shipping / receiving activities and assisting with new hire paperwork processing.

Essential

Job Duties and Responsibilities:

• Process vendor invoices with accuracy; submit invoices to Corporate AP for timely remittance.
• Perform reconciliation and retention of employee credit card transactions and related documentation.
• Obtain proper information necessary for new vendor set-up, and new or expanded credit requests. Collect applications for credit from new customers as needed, collect W-9 or other documentation, and submit to Corporate AR for credit determination.
• Perform accurate data entry into accounting systems to track and monitor purchased materials, and services or goods.
• Identify discrepancies, communicate issues with internal and external managers, and work with vendors to correct or mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mand
• Create purchase orders and/or requisitions for job related materials and services when requested by management. Code vendor purchase orders with the appropriate GL account / location and note adjustments.
• Track and resolve open purchase orders; comply with purchasing policies, processes, and procedures.
• Review AR aging to ensure compliance with Company and/or customer specifications; initiate collection efforts as required.
• Maintain accounts receivable customer files and related records. Correctly process and timely deliver customer invoices; retain customer files and invoice information.
• Assist with month-end closing responsibilities, and work to meet all month-end / close deadlines.
• Handle cash receipts according to policy, including merchant processing of AR credit cards.
• Assist with ordering of office, janitorial, and kitchen supplies utilizing approved purchasing processes.
• Perform front office reception duties, including receiving and transferring…