Administrative Support Specialist

GENERAL DESCRIPTION

The Administrative Support Specialist serves as the Village's designated Public Records Specialist and provides administrative, clerical, and records management support for Village operations. This position is responsible for administering public records requests in compliance with the Ohio Public Records Act, maintaining official records, supporting Mayor's Court operations, processing solicitor permits, handling bank deposits, coordinating administrative projects, and assisting with community events.

The Administrative Support Specialist also serves as a cross‑trained administrative floater, providing coverage for the Administrative Assistant to the Mayor and the Mayor's Court Clerk during planned and unplanned absences to ensure continuity of Village operations.

An example of an acceptable qualification for this position is:

• Completion of a secondary education or equivalent (High school diploma or GED); an associate’s degree in Public Administration, Business Administration, Records Management, Legal Studies, or a related field is preferred; two (2) years of experience in records management, public administration, legal support, municipal government, or a related field is preferred; experience processing public records requests for a governmental agency is preferred;
  
  experience with records retention schedules and electronic document management is preferred; or any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities.

Completion of Ohio public records training and professional certifications related to records management, information governance, or public administration are desirable.

The following are examples only and are not intended to be all inclusive:

• Personal computer, printer, scanner, copy machine, calculator, fax machine, telephone, and other standard business office equipment, and computer software (e.g., Microsoft Office, Outlook, other applicable computer software).

The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); may have contact with emotional or distraught people; occasionally required to lift, carry, push, or pull objects 25 lbs. or less.

Note:

In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.

Work is performed primarily in a municipal office environment with frequent interactions with Village employees, elected officials, legal counsel, and members of the public. The position requires a high degree of confidentiality, attention to detail, and adherence to statutory deadlines and legal requirements.