Appeal Coordinator

Job Title: Appeal Coordinator
Location: Curia Office:
Finance
Responsible to: Controller FLSA Code:
Exempt (Salaried)

Pay Range: 55, based on experience & education level

This position serves a critical administrative support role for The Appeal in the Diocese of Columbus. This position reports to the Finance Department and works closely with the Diocese of Columbus Finance and Appeal team, Faith Focus Consulting staff, donors, parishes, and Appeal volunteers in the Diocese of Columbus. This position is responsible for supporting all areas of The Appeal for the Diocese of Columbus.

This includes but is not limited to gift acknowledgement, donor relations, stewardship, special events, reports, and maintaining the organization’s donor database.

This job description reflects management's assignment of essential job responsibilities; it does not prescribe or restrict the tasks that may be assigned. All the duties and standards within this job description will be performed according to the established policies, procedures and guidelines outlined in the Diocesan policy and procedures manuals.

• Prepare correspondence, acknowledgment letters, and documentation according to diocesan protocols
• Prepare weekly progress reports evaluating the status of The Appeal and distribute to parishes, Faith Focus, and diocesan staff
• Follow-through to make certain all daily/weekly tasks on timelines are completed
• Oversee mailings and printer deadlines
• Prepare and coordinate parish Appeal materials pick-up/packing day
• Respond to donor and parish questions by phone, email or correspondence
• Support the office with reception duties and smooth office operations
• Act as the point person in the office between Faith Focus Staff, Sr. Directors and other diocesan offices

• Maintain donor software database, including all data entry and report preparation
• Facilitate timely gift entry programs into Parish Soft
• Coordinate a contact management system for the Office of Advancement, including executive development, program, and communications functions
• Research prospect information from public records
• Prepare and maintain information on top prospects
• Maintain all Appeal records to maintain integrity of data (duplicate, bad address, deceased or inactive records)
• Maintain gift records in cooperation with accounting department (donor files, pledge cards, correspondence, etc.)
• Provide, support, and identify training in support of staff members and on accurate and appropriate use of database

• Assist in facilitation of internal and external meetings as needed including:
  • Scheduling
  • Sending notices
  • Preparing agenda and any handouts
  • Reserving location
  • Making provisions for refreshments as required
  • Prepare and distribute meeting minutes (as needed)

• Work with the planning and implementation of all special events that support The Appeal (seminars, workshops, kickoff events, recognition and thank you gatherings)
• Secure and coordinate venue and catering
• Oversee invitations, mailing list and mailing
• Coordinate the evening events, entertainment and all supporting details
• Oversee set up, event day details, and clean up
• Follow-up on any thank you’s or outstanding tasks related to the event

• Assist in the coordination of year-round fundraising efforts on behalf of the Diocese
• Maintain donor software database, including all data entry and report preparation
• Prepare acknowledgment letters
• Complete other duties as assigned

To perform this job successfully, an…