Administrative Assistant 3- Otolaryngology

Job Title

Administrative Assistant 3 – Otolaryngology

Otolaryngology-Head and Neck Surgery

This position serves as the Administrative Associate for Otolaryngology-Head and Neck Surgery and provides advanced administrative, organizational, and operational support to ensure the efficient functioning of the department. The role supports departmental leaders, faculty, administrators, and other high‑level stakeholders by managing complex calendars, coordinating workflow, preparing documents, and overseeing the flow and distribution of information. The Administrative Associate exercises discretion and sound judgment when handling inquiries, confidential materials, and sensitive issues, and maintains strong working relationships across the department to facilitate effective operations.

• Creating and managing detailed domestic and international travel itineraries.
• Processing timekeeping, travel, expense, payables, and procurement transactions.
• Preparing reports or researching system‑related questions as needed.
• Collaborating on special events, including venue selection, catering coordination, and communication materials, and engaging with vendors or supporting large mailings and project logistics.
• Greeting and directing visitors, providing a professional and welcoming environment, and offering backup support to other administrative staff to ensure continuity of operations.

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred. Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Location:

Eye and Ear Institute (0897). Position Type:
Regular. Scheduled

Hours:

40. Shift: First Shift.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

The university is an equal opportunity employer, including veterans and disability.

At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you. Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together.

By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.