Executive Assistant & Strategic Operations Lead

"Job Overview

We are seeking a highly skilled, proactive, and resourceful Executive Assistant and Strategic Support Specialist to provide world class administrative, operational, and strategic support to business leaders and clients, driving business growth and streamlining organizational performance.

Ideal Candidate

You are a polished communicator, strategic thinker, and detail oriented professional capable of managing complex tasks, anticipating needs, and executing with precision. You are a self motivated organizer with a passion for creating order out of chaos, eager to work closely with executives, clients, and cross functional teams to ensure seamless operations, clear communication, and measurable outcomes.

Key Responsibilities Executive Support & Administration

• Manage complex calendars, schedule meetings, and coordinate comprehensive travel arrangements for executives.
• Prepare and edit professional correspondence, presentations, and reports with accuracy and attention to detail.
• Handle confidential information and sensitive matters with the utmost discretion and integrity.

• Streamline administrative and operational processes to enhance efficiency and productivity across the organization.
• Assist in project planning, tracking, and execution, ensuring timely completion of deliverables.
• Coordinate effectively with cross-functional teams to facilitate seamless workflow and clear communication.

• Conduct research, compile data, and prepare insightful summaries to support strategic decision-making.
• Act as a primary point of contact for clients, ensuring exceptional customer service and fostering strong relationships.
• Anticipate executive and client needs, proactively addressing issues and providing innovative solutions.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with virtual administrative tools and communication platforms.
• Familiarity with project management software (e.g., Asana, Trello) is preferred.
• Strong digital literacy and ability to quickly learn new software and systems.

• Exceptional customer service orientation and interpersonal skills.
• Superior written and verbal communication abilities.
• Strategic thinking and robust problem solving capabilities.
• Outstanding organizational skills and meticulous attention to detail.
• Proactive, resourceful, and highly self motivated.
• Ability to anticipate needs, prioritize tasks, and manage multiple priorities effectively.
• High level of professionalism, adaptability, and discretion.

• Minimum of 3 to 5 years of experience in an Executive Assistant, Operations Manager, or similar strategic support role.
• Proven experience in virtual administrative assistance and delivering world class customer service.
• Bachelors degree in Business Administration, Communications, or a related field is preferred.
• Demonstrated ability to manage operations and provide high level administrative support in a fast paced environment.
• Must be Philippines