Executive Administrative Assistant

Description We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior leadership and help keep priorities, communications, and governance activities running smoothly in Columbus, Ohio. This Long-term Contract position is ideal for someone who excels at managing complex calendars, coordinating board-related activities, and handling sensitive information with professionalism and discretion. The role will partner closely with executive leadership to streamline day-to-day operations, prepare key materials, and support important organizational initiatives.

Responsibilities:

- Manage a dynamic executive calendar by arranging meetings, resolving scheduling conflicts, and coordinating appointments with internal and external stakeholders.

- Organize meeting logistics from start to finish, including agenda preparation, distribution of materials, virtual meeting setup, and participant communication.

- Draft, format, and prepare correspondence, reports, presentations, and other documents needed to support executive priorities.

- Monitor deadlines, commitments, and follow-up items to help leadership stay informed and on schedule with critical actions.

- Coordinate travel plans, registrations, itineraries, and related arrangements as needed for executive leadership.

- Maintain secure and well-organized records, files, and confidential documents related to executive and board activities.

- Act as a key point of coordination between leadership and staff, board members, community partners, funders, and other external contacts.

- Provide administrative support for board and committee operations, including scheduling meetings, preparing materials, recording minutes, and tracking decisions and action items.

- Assist with board onboarding, retreats, trainings, and special projects while ensuring governance documents remain current and accessible.

- Contribute to internal meetings, planning sessions, and special assignments while supporting a collaborative, respectful, and accountable workplace culture. Requirements - Demonstrated experience providing administrative support to executives or senior leadership in a fast-paced environment.

- Strong ability to manage calendars, schedule appointments, and coordinate meetings involving multiple participants and priorities.

- Experience preparing agendas, presentations, correspondence, and other detailed business documents.

- Proven skill in taking accurate meeting minutes and tracking action items, approvals, and follow-up responsibilities.

- Ability to handle confidential personnel, financial, legal, donor, and governance information with a high level of discretion.

- Strong organizational skills with the ability to maintain detailed records and manage multiple deadlines effectively.

- Proficiency with virtual meeting tools and standard office software used for scheduling, communication, and document management.

- Excellent written and verbal communication skills, with the ability to work effectively across staff, board, and external stakeholder groups. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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