Executive Assistant: Operations Specialist

Executive Assistant:
Operations Specialist

Remote (Based at an approved local secure facility). We work US time zones and ask that you're available during those hours, even if that means adjusting your schedule.

This role exists to maximize executive productivity through strategic planning and organizational support. You will manage calendars, communications, and administrative workflows while supporting broader operational processes. The work is primarily asynchronous, with clear documentation supporting collaboration across time zones. Our team is distributed across multiple countries, working within structured processes and holding zero tolerance for error.

• Manage executive calendars and coordinate scheduling across multiple time zones
• Support strategic planning by preparing reports, agendas, and briefing materials
• Own operational workflows, including tracking tasks, deadlines, and process documentation
• Draft and manage communications on behalf of the executive with discretion
• Monitor project timelines using project management tools and flag risks early

• Proven experience supporting executives in a strategic planning capacity
• Strong communication skills, both written and verbal
• Demonstrated experience with operations support, including process coordination and reporting
• Working knowledge of Excel, Microsoft Office 365, and Google Workspace
• Experience using calendar management systems and project management tools
• Strong written English — our company works in English